Agenda and draft minutes

Venue: Hybrid - Virtual and Committee Rooms 3 & 4, 2nd Floor, West Wing, Guildhall

Contact: Leanne Murphy
tel. no.: 020 7332 3008  Email: leanne.murphy@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies for absence were received from Vivienne Littlechild.

 ...  view the full minutes text for item 1.

2.

Members' Declarations under the Code of Conduct in respect of items on the agenda

Minutes:

There were none.

 ...  view the full minutes text for item 2.

3.

Board Minutes pdf icon PDF 131 KB

To approve the public minutes and non-public summary of the Barbican Centre Board meeting held on 21 July 2021.

 ...  view the full agenda text for item 3.

Minutes:

The public minutes and non-public summary of the Barbican Centre Board meetings held on 21 July 2021 were approved as an accurate record.

 ...  view the full minutes text for item 3.

4.

Management Report by the Centre's Directors pdf icon PDF 218 KB

Report of the Managing Director.

 ...  view the full agenda text for item 4.

Minutes:

Members received a report of the Managing Director providing updates from the Barbican Directors on their respective areas. The following comments were made:

 

·         In response to questions by Members regarding the Centre’s policy on bringing staff back to the office, Officers confirmed that staff would be encouraged to come in two days a week; however, this was not a requirement and Heads of Departments were working with staff to decide what was best for their teams. This would be reviewed over autumn and a plan evolved over time. The aim was to make sure the Centre was a safe space for staff to return to.

 

·         Members were reminded that there were staff and contractors who had worked on site throughout the pandemic and were thanked by the Director of Operations and Buildings.

 

·         A Member highlighted the opportunity to explore new cultural patterns and enquired what the numbers were for the Centre’s digital offerings which were not provided in the report. Officers agreed to share digital data with Members.

 

·         A Member asked what the policy was on rescheduling events. Officers confirmed the public were always given honest appraisals of why an event could not go ahead and refunded.

 

RESOLVED - that the Board endorse Management’s approach to the future activities of the Centre.

 ...  view the full minutes text for item 4.

5.

Questions on Matters Relating to the Work of the Board

Minutes:

There were no questions.

 ...  view the full minutes text for item 5.

6.

Any other Business that the Chair considers Urgent

Minutes:

The Chair gave sincere thanks and gratitude to Lucy Musgrave, who recently made the decision to step down from the Board, for her huge contribution and hard work during her tenure as a Member of the Board. These thanks were echoed by Members, and it was hoped she would not be a stranger.

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1, of Schedule 12A of the Local Government Act

 

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 

 

 

 

 

 

 ...  view the full minutes text for item 7.

8.

Non-Public Board Minutes

To agree the non-public Minutes of the Barbican Centre Board meeting held on 21 July 2021.

 ...  view the full agenda text for item 8.

Minutes:

The public non-public minutes of the Barbican Centre Board meetings held on 21 July 2021 were approved as an accurate record.

 

 ...  view the full minutes text for item 8.

9.

Board apppointments and reappointments

Report of the Town Clerk.

 ...  view the full agenda text for item 9.

Minutes:

The Board considered a report of the Town Clerk regarding Board appointments, reappointments and proposals regarding the approach for future nominations.

 ...  view the full minutes text for item 9.

10.

UPDATES FROM THE SUB-COMMITTEE CHAIRS

The Chairs of the Finance & Risk Committee and Nominations, Effectiveness & Inclusion Committee to be heard.

 ...  view the full agenda text for item 10.

Minutes:

The Board noted a verbal update of the Chairs of the Finance & Risk Committee and Nominations, Effectiveness & Inclusion Committee concerning updates for the Sub-Committee Chairs.

 ...  view the full minutes text for item 10.

11.

Barbican Change Programme

Report of Interim Managing Directors.

 ...  view the full agenda text for item 11.

Minutes:

The Board considered a report of the Interim Managing Directors regarding the Barbican Change Programme.

 ...  view the full minutes text for item 11.

12.

Barbican Capital Bids 2022/23

Report of the Director of Operations & Buildings.

 ...  view the full agenda text for item 12.

Minutes:

The Board considered a report of the Director of Operations & Buildings regarding Barbican Capital Bids for 2022/23.

 

 ...  view the full minutes text for item 12.

13.

Barbican Business Plan Performance Indicator

Report of the Interim Managing Director.

 ...  view the full agenda text for item 13.

Minutes:

The Board received a report of the Interim Managing Director providing Members with regular ongoing oversight of key business measures through the Business Performance Indicator Dashboard and the implementation of the new Barbican Business Plan.

 

 ...  view the full minutes text for item 13.

14.

Barbican Renewal Project Update

Report of the Interim Managing Director.

(N.B. – the appendix has been circulated separately in the Information pack)

 ...  view the full agenda text for item 14.

Minutes:

The Board received a report of the Interim Managing Director providing Members with an update on the progress of the Barbican Renewal project.

 

 ...  view the full minutes text for item 14.

15.

Covid-19 - Situation Update

Report of the Interim Managing Director.

(N.B. – the appendix has been circulated separately in the Information pack)

 ...  view the full agenda text for item 15.

Minutes:

The Board received an update of the Chief Operating & Financial Officer regarding the COVID-19 Situation.

 

 ...  view the full minutes text for item 15.

16.

Non-Public questions relating to the work of the Board

Minutes:

There were no questions in non-public session.

 ...  view the full minutes text for item 16.

17.

Any other business the Chair considers urgent whilst the public are excluded

Minutes:

There were no items of business.

 ...  view the full minutes text for item 17.

18.

Interim Lewis Silkin External Review Report

Minutes:

The Board received a verbal update from the Deputy Town Clerk & Chief Executive providing an update on the External Review.

 

 ...  view the full minutes text for item 18.

19.

BARBICAN CENTRE HR AUDIT: FINAL REPORT

Report of the Executive Director of HR.

 ...  view the full agenda text for item 19.

Minutes:

The Board received a report of the Executive Director of HR providing a HR Audit setting out a number of recommendations covering data; policies and processes; HR skills and resources; strengthening the ED&I plan and culture change.

 

 ...  view the full minutes text for item 19.

20.

MANAGING DIRECTOR RECRUITMENT UPDATE (ORAL REPORT)

The Executive Director of HR to be heard.

 ...  view the full agenda text for item 20.

Minutes:

The Board received an oral update from the Executive Director of HR concerning the recruitment of a Managing Director.

 

 ...  view the full minutes text for item 20.

21.

FINANCE & RISK COMMITTEE MINUTES (To Follow)

To receive the draft public minutes of the Finance & Risk Committee held on 6 September 2021.

 ...  view the full agenda text for item 21.

Minutes:

22.

NOMINATIONS, EFFECTIVENESS & INCLUSION COMMITTEE MINUTES (To Follow)

To receive the draft public minutes of the Nominations, Effectiveness & Inclusion Committee held on 9 September 2021.

 ...  view the full agenda text for item 22.

Minutes:

23.

NON-PUBLIC FINANCE & RISK COMMITTEE MINUTES (To Follow)

To receive the draft non-public minutes of the Finance & Risk Committee held on 6 September 2021.

 

 ...  view the full agenda text for item 23.

Minutes:

24.

Non-Public Nominations, Effectiveness & Inclusion Committee Minutes (To Follow)

To receive the draft non-public minutes of the Nominations, Effectiveness & Inclusion Committee held on 9 September 2021.

 

 ...  view the full agenda text for item 24.

Minutes:

25.

Appendix: Barbican Renewal Project - Barbican Renewal Brief

To be read in conjunction with the report at Item 14.

 ...  view the full agenda text for item 25.

Minutes:

26.

Appendix: Covid-19 Situation Update - Risk Register

To be read on conjunction with Item 15.

 

 ...  view the full agenda text for item 26.

Minutes:

27.

Barbican Business Review - July 2021 (Period 4 - 21/22)

Report of the Chief Operating & Financial Officer.

 ...  view the full agenda text for item 27.

Minutes: