Agenda and draft minutes

Projects and Procurement Sub-Committee - Monday, 4th December, 2023 1.45 pm

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Polly Dunn  Email: Polly.Dunn@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

 ...  view the full agenda text for item 1.

Minutes:

Apologies were received from Randall Anderson*, Keith Bottomley, Caroline Haines, Christopher Hayward, Paul Martinelli, Annet Rideg, Tom Sleigh and Philip Woodhouse*.

 

*Members who joined the meeting remotely   

 ...  view the full minutes text for item 1.

2.

Members' Declarations Under the Code of Conduct in Respect of Items on the Agenda

 ...  view the full agenda text for item 2.

Minutes:

There were no declarations

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 105 KB

To approve the public minutes and non-public summary of the meeting held on 6th November 2023.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that – the minutes of the meeting held on 6th November 2023 be approved.

 

Matters arising

In response to a question about agenda item 18, the Guildhall Cooling Plant Replacement, the Town Clerk advised that, following changes to Projects Governance agreed in July 2023, the delegation was no longer in effect as the responsibilities of this Sub-Committee had changed. The decision was consequently referred to all necessary committees, who agreed proposals at their respective meetings, with the exception of City Bridge Foundation, who considered it under urgency procedures.

 

 ...  view the full minutes text for item 3.

4.

GW2: Enhancing Cheapside Programme pdf icon PDF 207 KB

Report of the Interim Executive Director, Environment.

 ...  view the full agenda text for item 4.

Additional documents:

Minutes:

The Sub Committee received a report of the Interim Executive Director, Environment.

 ...  view the full minutes text for item 4.

5.

GW3/4/5: BEMS Upgrade Phase 2 pdf icon PDF 388 KB

Report of the City Surveyor.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Sub Committee received a report of the City Surveyor.

 ...  view the full minutes text for item 5.

6.

GW4:Climate Action Strategy - Cool Streets and Greening Programme - Phase 4 pdf icon PDF 137 KB

Report of the Interim Executive Director, Environment.

 ...  view the full agenda text for item 6.

Additional documents:

Minutes:

The Sub Committee received a report of the Interim Executive Director, Environment.

 ...  view the full minutes text for item 6.

7.

GW4: St Paul's External Re-Lighting pdf icon PDF 254 KB

Report of the Interim Executive Director, Environment.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Sub Committee received a report of the Interim Executive Director, Environment

 ...  view the full minutes text for item 7.

8.

GW4: Little Trinity Lane pdf icon PDF 2 MB

Report of the Interim Executive Director, Environment.

 ...  view the full agenda text for item 8.

Additional documents:

Minutes:

The Sub Committee received a report of the Interim Executive Director, Environment

 ...  view the full minutes text for item 8.

9.

GW5: Fleet Street Healthy Streets Plan pdf icon PDF 194 KB

Report of the Interim Executive Director, Environment.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

The Sub Committee received a report of the Interim Executive Director, Environment

 ...  view the full minutes text for item 9.

10.

Questions On Matters Relating to the Work of the Sub Committee

 ...  view the full agenda text for item 10.

Minutes:

There were no questions.

 ...  view the full minutes text for item 10.

11.

Any Urgent Business

To consider any items which, in the view of the Chairman, should be dealt as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).

 ...  view the full agenda text for item 11.

Minutes:

There were no items

 ...  view the full minutes text for item 11.

12.

Exclusion of the Public and Press

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972.

 ...  view the full agenda text for item 12.

Minutes:

RESOLVED, that - under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 12.

13.

Non-Public Minutes

To approve the non-public minutes of the meeting held on 6th November 2023.

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED, that – the non-public minutes of the meeting held on 6th November 2023 be approved.

 ...  view the full minutes text for item 13.

14.

DITS Corporate Licence & Cloud Service Provider Procurement

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 14.

Minutes:

The Sub Committee considered and approved a report of the Chief Operating Officer.   Members noted that ‘Institutions’ includes the Guildhall School of Music and Drama, the City’s Schools, the Barbican Arts Centre and London Councils.

 ...  view the full minutes text for item 14.

15.

Extension to Repairs and Maintenance Contracts

Report of the Executive Director, Community and Children’s Services.

 ...  view the full agenda text for item 15.

Minutes:

The Sub Committee considered and approved a report of the Executive Director, Community and Children’s Services.

 ...  view the full minutes text for item 15.

16.

Prestigious Sites - Procurement Stage 1 Strategy Report

Report of the City Surveyor.

 ...  view the full agenda text for item 16.

Minutes:

The Sub Committee considered and approved a report of the City Surveyor

 ...  view the full minutes text for item 16.

17.

Procurement of Purchase Card Scheme Stage 1-2 Strategy and Award Report

Report of the Chamberlain.

 ...  view the full agenda text for item 17.

Minutes:

The Sub Committee considered and approved a report of the Chamberlain.

 ...  view the full minutes text for item 17.

18.

Portfolio Overview

Report of the Chief Operating Officer.

 ...  view the full agenda text for item 18.

Minutes:

The Sub Committee received a report of the Chief Operating Officer

 ...  view the full minutes text for item 18.

19.

Citigen Options Review Approach Update

Report of the City Surveyor.

 ...  view the full agenda text for item 19.

Minutes:

The Sub Committee received a report of the City Surveyor

 ...  view the full minutes text for item 19.

20.

GW2: Guildhall School of Music and Drama Heating Cooling and Ventilation

Report of the Principal, Guildhall School of Music and Drama.

 ...  view the full agenda text for item 20.

Minutes:

The Sub Committee received a report of the Principal, Guildhall School of Music and Drama.

 ...  view the full minutes text for item 20.

21.

GW3: Barbican Renewal Programme

Joint report of the Chamberlain, City Surveyor and CEO – Barbican Centre.

 ...  view the full agenda text for item 21.

Minutes:

The Sub Committee received a joint report of the Chamberlain, the City Surveyor and the CEO, Barbican Centre.

 ...  view the full minutes text for item 21.

22.

GW3/4 Art Gallery Chiller

Report of the CEO, Barbican Centre.

 ...  view the full agenda text for item 22.

Minutes:

The Sub Committee received a report of the CEO, Barbican Centre.

 ...  view the full minutes text for item 22.

23.

GW5: Windows and Common Parts Redecorations - Golden Lane Estate

Report of the Executive Director, Community and Children’s Services.

 ...  view the full agenda text for item 23.

Minutes:

The Sub Committee received a report of the Executive Director, Community and Children’s Services

 ...  view the full minutes text for item 23.

24.

GW6: Concert Hall Stage Risers

Report of the CEO, Barbican Centre.

 ...  view the full agenda text for item 24.

Minutes:

The Sub Committee received a report of the CEO, Barbican Centre.

 ...  view the full minutes text for item 24.

25.

Non-Public Questions Relating to the Work of the Sub Committee

 ...  view the full agenda text for item 25.

Minutes:

There were no questions.

 ...  view the full minutes text for item 25.

26.

ANY OTHER BUSINESS THAT THE CHAIR CONSIDERS URGENT AND WHICH THE SUB COMMITTEE AGREES SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

 

 ...  view the full agenda text for item 26.

Minutes:

There were no items.

 ...  view the full minutes text for item 26.