Agenda and minutes

Apologies were received from Deborah Oliver and the Chair Deputy James Thomson. In the absence of the Chair the Deputy Chair Tijs Broeke Chaired the meeting.

There were no declarations of interest.

To approve the public minutes and non-public summary of the City of London Police Authority Board held on the 25^th of May.  

The Board considered the draft public minutes and non-public summary of the Police Authority Board meeting held on the 25^th of May 2022.

RESOLVED – That the public minutes of the Police Authority Board meeting held on 25^th of May are approved as an accurate record.

Joint report of the Town Clerk and Commissioner.

The Committee considered a joint report of the Town Clerk and City of London Police which set out Outstanding References from previous meetings of the Committee.

The Deputy Chair updated the Board on the process for the appointment of the Board’s external members and confirmed that the intention was that proposals will be brought to the July meeting of the Board.

RESOLVED – That the report be noted.

The Board received the draft minutes of the Police Authority Board’s committees.

To receive the draft public minutes and non-public summary of the Strategic Planning and Performance Committee meeting held on the 5^th of May.

The Board received the draft public minutes and non-public summary of the Strategic Planning and Performance Committee meeting held on the 5th of May.

RESOLVED- That the draft minutes be noted.

To receive the draft public minutes and non-public summary of the Economic and Cyber Crime Committee meeting held on the 13^th of May.

The Board received the draft public minutes and non-public summary of the Economic and Cyber Crime Committee meeting held on the 13th of May.

RESOLVED- That the draft minutes be noted.

Report from the Chair.

The Board received the Chair’s public update.

The Deputy Chair thanked Officers for their work over the weekend celebrations of the Queen’s Platinum Jubilee supporting the various events which had taken place in the City of London.  

RESOLVED- That the report be noted.

Report of the Commissioner of Police and Chief Officers.

The Board received the City of London Police Commissioner’s public update.

Report of the Commissioner of Police.

The Board considered a report of the Commissioner on the Final City of London Annual Report 2021-22.

Replying to a Member’s question it was explained that there would be ongoing work on the Annual Report connecting it with the overarching Stakeholder Engagement Strategy and that it was still to be finalised how best to engage with stakeholders regarding this.  

It was noted that the City of London Police Annual Report 2021-22 would be presented to the Court of Common Council for approval on the 21st of July.

RESOLVED- That the Annual Report 2021-22 be approved for onward submission to the Court of Common Council.

Report of the Commissioner of Police.

The Board considered a report of the Commissioner on the Interim Police Capital Loan-Funding Requirement 2022/23.

RESOLVED- That: -

i               The requirement to undertake a City of London Police portfolio review be noted.

ii              It be noted that the ‘interim’ capital requirement for 22/23 of £3.936m would be funded through the Corporation loan facility.

iii             That it be noted that although the release of central funding is normally subject to further RASC approval at Gateway 4(a), the Committee delegates authority for the release of police loan funding to the Chamberlain in consultation with the City of London Police.

Report of the Commissioner of Police.

The Board received a report of the Commissioner regarding the Workforce and Police Uplift Programme Update.

It was noted that the report had been discussed at the Resource, Risk and Estates Committee meeting in May. The Chair of the Resource, Risk and Estates Committee noted the progress in aligning the workforce with the budget commenting that the Committee were now more confident regarding this but that further work continued in this area.

Responding to concerns raised by the Board it was confirmed that the Force would work with the Human Resources Department on how best the Force can report on the Workforce Plan to Resource, Risk and Estates Committee including dashboard reporting. In addition, the internal governance of the Workforce Plan was explained, and format of the corporate services review was clarified.

A Member observed that it was vital to maintain strong oversight of this Programme building in milestones to monitor success. Responding to this the Board were informed of the internal governance and monitoring processes concerning the City of London Police Uplift Programme, adding that Home Office stress tests on the Plans had been completed without significant concerns being raised.

It was confirmed that updates would continue to be provided to the Board on the Workforce Plan and the Police Uplift Programme with consideration given to including high level Uplift Programme data in the Commissioner’s update.

RESOLVED- That the report be noted.

Report of the Commissioner of Police.

The Board received a report of the Commissioner on the City of London Police Risk Register update.

It was noted that the City of London Police Risk Register had been aligned to the City of London Corporation style adding that, further to a request from the Resource Risk and Estates Committee, it would be presented to Members on a quarterly basis. In addition, the Board observed that the specifics of policing meant that certain risks’ status would not change but would be mitigated and were not likely to come to fruition.

In response to Member’s concern it was confirmed that the next Risk Register would include contextual detail and a direction of travel regarding each risk.

It was explained that an update on the vulnerability of the City of London Police Force to cyber-attack would need to be provided in the non-public session.  

RESOLVED- That the report be noted.

Report of the Commissioner of Police.

The Board received a report of the Commissioner on the Quarterly Equality and Inclusion Update.

In response to a Board Members query it was confirmed that there was a pipeline for cadets to progress toward a career in policing attracting a diverse pool of candidates.

The Board discussed reluctance of employees disclosing their sexuality in the City of London Police noting that this was an issue nationally and highlighting the importance of developing a suitable culture at the Force. A Member commented that it was important to effectively communicate to employees the reasons for seeking this information and how this information would be used.

RESOLVED- That the report be noted.

Report of the Chamberlain.

The Board received a report of the Chamberlain regarding the City of London Police Pensions Board Review of Activities for the period 1 April 2021 to 31 March 2022.

The attendance record was highlighted to the Board noting that it was to be confirmed if the Board Member who had not attended a Board meeting in the time specified wished to continue on in this role. It was added that, following this confirmation, Officers would bring recommendations to the Board accordingly.

RESOLVED- That the report be noted.

Commissioner of Police to be heard.

The Board received an oral update from the Commissioner on the Budget Outturn 2021-2022.

The Board were provided an update on the position since the provisional outturn was considered at the May meeting of the Resource Risk and Estates Committee.

The Board discussed the governance of the Proceeds of Crime Act bids and Op Neutron. Officers undertook to confirm the role of the Board in this governance with a proposal for an update to be provided as part of the  regular quarterly Budget Monitoring reports prepared for the Resources, Risk and Estates Committee and Police Authority Board.

RESOLVED- That the oral update be noted.

Following a Member’s query the Board agreed that a update on the position regarding the Action Fraud Call Handling recruitment would be provided at each meeting going forward as part of the Commissioner’s Update with a deep dive completed by the Economic and Cyber Crime Committee.  

There were no items of urgent business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

Item No.                                Paragraph(s) in Schedule 12A

17-26 (excluding 21)                                   3

21                                                                    7

To approve the non-public minutes of the City of London Police Authority Board meeting held on the 25th of May.

The Board considered the non-public minutes of the Police Authority Board meeting held on the 25th of May.

REVOLVED- That the non-public minutes of the Police Authority Board meeting held on the 25^th of May be approved as an accurate record.

Joint Report of the Town Clerk and Commissioner.

The Board received a joint report of the Town Clerk and City of London Police Commissioner on the non-public outstanding references from the last meeting.

RESOLVED- That the report be noted.

The Board received the draft minutes of the Police Authority Board’s committees.

To receive the draft non-public minutes of the Strategic Planning and Performance Committee meeting on the 5^th of May.

The Board received the draft non-public minutes of the Strategic Planning and Performance Committee meeting held on the 5th of May.

RESOLVED- That the draft minutes be noted.

To receive the draft non-public minutes of the Economic and Cyber Crime Committee meeting held on the 13th of May. 

The Board received the draft non-public minutes of the Economic and Cyber Crime Committee meeting held on the 13th of May.

RESOLVED- That the draft minutes be noted.

The Chair to be heard.

The Chair provided no further update in the non-public session.

Report of the Commissioner of Police & Chief Officers.

The Board received the Commissioner’s non-public update.

RESOLVED- That the report be noted.

Report of the Commissioner of Police.

The Board considered a report of the Commissioner on the City of London Police Vehicle Fleet Replacement Programme 2022/23.

RESOLVED- That the report be approved.

Report of the Chamberlain.  

The Board considered a report of the Chief Operating Officer regarding the Police Telephony upgrade.

RESOLVED- That the report be approved.  

Joint report of the City Surveyor and Commissioner of Police.

The Board received a joint report of the City Surveyor and Commissioner on the Future Police Estate Portfolio Update.

RESOLVED- That the report be noted.

Report of the Commissioner of Police

The Board received a report of the Commissioner on the Police Medium Term Financial Plan.

RESOLVED- That the report be noted.

There were no questions.

There were no items of urgent business.