Agenda and minutes

Freedom Applications Sub (Policy & Resources) Committee - Tuesday, 14th September, 2021 3.00 pm, NEW

Venue: Committee Room - 2nd Floor West Wing, Guildhall and via Microsoft Teams

Contact: Rhiannon Leary  Email: rhiannon.leary@cityoflondon.gov.uk

Items
No. Item

1.

APOLOGIES

 ...  view the full agenda text for item 1.

Minutes:

Apologies for absence were received from Tijs Broeke, Dominic Christian and the Lord Mayor, Alderman William Russell.

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

 ...  view the full agenda text for item 2.

Minutes:

There were no declarations.

 ...  view the full minutes text for item 2.

3.

MINUTES OF THE PREVIOUS MEETING pdf icon PDF 93 KB

To agree the public minutes of the meeting held on 22 July 2021.

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED, that:

the public minutes and the non-public summaries of the meeting on 22 July 2021 be agreed as a correct record.

 

MATTERS ARISING

There were none.

 ...  view the full minutes text for item 3.

4.

OUTSTANDING ACTIONS LIST pdf icon PDF 153 KB

To note the list of outstanding actions.

 ...  view the full agenda text for item 4.

Minutes:

The Committee considered the Outstanding Actions List. With reference to point 2, the Chairman noted that an email from the Chamberlain had been circulated to Chief Officers that morning. It was agreed that an email similar in content, but with the revised categories of Freedom appended, would be circulated to Committee Chairmen after this meeting on behalf of the Chairman.

 

Members heard that the nominations of both John Glen and Sophie Linden had been progressed.

 

In relation to point 7, it was agreed that this should be deleted and replaced with an action noting that, going forwards, the Heads of Mission report would include additional analysis to provide rationale/context for nominations.

 

RESOLVED, that:

(i)               the Outstanding Actions List be noted;

(ii)             the Chairman write to the Chairmen of Committees to clarify the guidance for payment for Freedom ceremonies and hospitality.

 ...  view the full minutes text for item 4.

5.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

 ...  view the full agenda text for item 5.

Minutes:

There were none.

 ...  view the full minutes text for item 5.

6.

EXCLUSION OF THE PUBLIC

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 6.

Minutes:

 ...  view the full minutes text for item 6.

7.

NON-PUBLIC MINUTES

To agree the non-public minutes of the meeting held on 22 July 2021.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED, that:

the non-public minutes of the meeting held on 22 July 2021 be agreed as a correct record.

 ...  view the full minutes text for item 7.

8.

REVISED CRITERIA FOR THE FREEDOM

Report of the Chamberlain.

 ...  view the full agenda text for item 8.

Minutes:

The Committee considered a report of the Chamberlain.

 ...  view the full minutes text for item 8.

9.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

 ...  view the full agenda text for item 9.

Minutes:

There were none.

 ...  view the full minutes text for item 9.

10.

ANY OTHER BUSINESS THAT THE CHAIRMAN CONSIDERS URGENT AND WHICH THE COMMITTEE AGREE SHOULD BE CONSIDERED WHILST THE PUBLIC ARE EXCLUDED

 ...  view the full agenda text for item 10.

Minutes:

There was no other business.

 ...  view the full minutes text for item 10.

11.

CONFIDENTIAL MINUTES

To agree the confidential minutes of the meeting held on 22 July 2021.

 ...  view the full agenda text for item 11.

Minutes:

The Committee considered the confidential minutes of the meeting held on 22 July 2021.

 ...  view the full minutes text for item 11.

12.

CHAMBERLAIN'S COURT BUSINESS PLAN 2021/22

 ...  view the full agenda text for item 12.

Minutes:

With the consent of the Chairman, this item was deferred until the next meeting.

 ...  view the full minutes text for item 12.

13.

FREEDOMS DASHBOARD AND APPLICATIONS REQUIRING DISCUSSION

Report of the Remembrancer and the Chamberlain.

 ...  view the full agenda text for item 13.

Minutes:

The Committee considered a report of the Remembrancer and the Chamberlain.

 ...  view the full minutes text for item 13.

14.

LIST OF HEADS OF MISSIONS

Report of the Remembrancer.

 ...  view the full agenda text for item 14.

Minutes:

The Committee considered a report of the Remembrancer.

 ...  view the full minutes text for item 14.

15.

FREEDOMS BY SPECIAL NOMINATION - COMPOSITE LIST OF POTENTIAL RECIPIENTS

Report of the Chamberlain.

 ...  view the full agenda text for item 15.

Minutes:

The Committee considered a report of the Chamberlain.

 ...  view the full minutes text for item 15.

16.

QUESTIONS ON MATTERS RELATING TO THE WORK OF THE COMMITTEE

 ...  view the full agenda text for item 16.

Minutes:

There were none.

 ...  view the full minutes text for item 16.

17.

ANY OTHER BUSINESS THAT THE COMMITTEE AGREES SHOULD BE CONSIDERED IN CONFIDENTIAL SESSION

 ...  view the full agenda text for item 17.

Minutes:

There was none.

 ...  view the full minutes text for item 17.