Agenda and minutes

Apologies were received from James Undy/Vivian Fowle (the alternative representatives for Gilbert House (represented by Nadia Bouzidi) and Mark Bostock (Frobisher Crescent).

To approve the minutes of:

1.     the Barbican Residents’ Consultation Committee (RCC) held on 3^rd December 2018; and

2.     the RCC AGM held on 28^th January 2019.

RESOLVED, that – the minutes of the RCC held on 3^rd December 2018 and the AGM held on 28^th January 2019 be approved. 

Report of the Director of Community and Children’s Services.

Members received the ‘You Said:We Did’ Outstanding Actions list.

Members are asked to elect two Deputy Chairmen to serve on the Barbican Residents’ Consultation Committee (RCC).

Being the only Members willing to serve, Mr Ted Reilly (Shakespeare Tower) and Mr Adam Hogg (Andrewes House) were elected as Deputy Chairmen of the RCC.

Members noted that, with effect from this meeting, Mr Reilly had taken the position of House Group Representative for Shakespeare Tower.  However, as with convention, the House Group could then appoint a new representative, in order to allow Mr Reilly the capacity to undertake his Deputy Chairmanship duties.  The same would apply to Mr Hogg. 

Further to the suggestions (highlighted) at the RCC’s AGM on 28^th January 2019,  Members are asked to review and approve the RCC’s Terms of Reference.

Further to a discussion at the AGM on 28^th January and suggestions for updating the Terms of Reference,  Member noted a proposed amended set, with the updates shown in highlighting. 

Report of the Director of Community and Children’s Services.

Members received a report of the Director of Community and Children’s Services.

Report of the Director of Community and Children’s Services.

Members received a report of the Director of Community and Children’s Services which sought approval, from the BRC, in respect of miscellaneous charges for the Barbican Estate Car Parks.

RESOLVED, that the following be recommended to the BRC for approval:

1.     Approve a Policy based on CPI which is reviewed annually in line with Car Parking Charging

2.     Approve that other charges listed below are increased by CPI (using CPI for May 2018 and CPI for May 2019) and take affect from September 2019:

a.     Temporary Car Parking

b.     Motorcycle Licences

c.     Bicycle pods

d.     Bicycle lockers

3.     Approve that the long-term car bay agreements are updated so that the service charge is calculated as the estimated cost of services for car parking and stores    in the car parks divided by the number of available car parking spaces plus those that are occupied by residents’ stores.

Report of the Director of Community and Children’s Services.

Members received a report of the Director of Community and Children’s Services which sought approval, from the BRC, to a Charging Policy for Disabled Car Park users based on either Option 1 or 2, as set out in the report. 

The Barbican Residential Committee is asked to endorse the work and recommendations of the Member/Officer Working Party and specifically, to approve a Charging Policy for Disabled Car park Users based on either option 1 or 2:

1.     Option 1: a 25% reduction on the approved Car Parking bay charges in line with the annual review of charges in June 2019

2.     Option 2: a CPI increase on the approved Car parking bay charges in line with the annual review of charges in June 2019

3.     In addition to provide a concession of 2 hours free parking for disabled residents (blue or red badge holders) visiting ward motes (in Cripplegate and Aldersgate), and by prior arrangement with the Barbican Estate Office

Report of the Director of Community and Children’s Services.

Members received a report of the Director of Community and Children’s Services which sought approval, from the BRC, to a policy for Electric Vehicle Charging at the Barbican Estate from April 2019.

The Barbican Residential Committee is asked to endorse

1.     From April 2019 EV Charging users have an additional quarterly surcharge on their car parking bay permit of £25 per quarter

2.     From October 2019 (or sooner if funding and resources allow) EV Charging users to be charged for the electricity they use

3.     From October 2019 EV Charging users are directly billed per kWh of electricity at 25p/kW (14p/kW domestic rate + 11p management levy/kW)

4.     All EV Charging users are assigned a dedicated EV bay, in line with the Car Parking Licence

5.     Officers to progress associated works to provide as many of the other car parks with charging facilities and connections via Smart Technology, that the current additional LEN funding allows

6.     Officers continue to update the Electrical Vehicle Working Party (EVWP), carrying out a review after one year and report back to this committee

Report of the Director of Community and Children’s Services.

Members received a report of the Director of Community and Children’s Services which sought approval, from the BRC, to a policy for Electric Vehicle Charging at the Barbican Estate from April 2019.

The Barbican Residential Committee is recommended to approve:

1.     That Option 2 is approved (ie to build upon the previous successful approach by procuring a single contractor for a 5-year programme of works) for proceeding to Procurement and Gateway 5 .

2.     That the project scope is to be expanded to include the internal redecoration of those six blocks removed from the expiring redecoration contract due to the ongoing uncertainty regarding the need to replace internal fire doors.

3.     That the estimated total project budget of £3,037,500 - £3,375,000 is noted.

4.     That an additional budget[PR1]  of £3,000 is approved to reach the next Gateway[PR2] .

Report of the Director of Community and Children’s Services.

Members received a report of the Director of Community and Children’s Services in respect of progress made by the Working Party in relation to the City Corporation’s approach to dealing with repairs and maintenance to roofs/balconies following water penetration. 

RESOLVED, that – the progress made by the Working Party be noted.

Members received a report of the Director of Community and Children’s Services which advised Members of the sales and lettings which had been approved by officers, under delegated authority, since the last meeting.

RESOLVED, that – the report be noted.

Members are asked to note updates from the following Working Parties:

·       Gardens Advisory

·       Asset Maintenance

·       Background Underfloor Heating

·       Leaseholder Service Charge

Members received the Working Party Updates from the following:

Gardens Advisory

Leaseholder Service Charge

Asset Maintenance

Background Underfloor Heating

RESOLVED, that – the report be noted.

Report of the Director of Community and Children’s Services

Members received the Director of Community and Children’s Services Update Report, which covered issues raised at both RCC and BRC meetings in December 2018 in addition to other issues on the estate.

RESOLVED, that – the report be noted.