Committee details

The Barbican Residents Consultative Committee (RCC) exists to enable consultation and the flow of information between the Corporation of London and tenants and to work towards a partnership approach to management

TERMS OF REFERENCE

Membership/Constitution

1.     Each House is entitled to nominate one representative to the RCC.  If the nominated representative is unable to attend, the House may nominate a substitute. In the event of a vote (AGM only) elected members must declare their interest in relevant issues.

2.     In addition to the House representatives, the RCC will include three officers; - i.e.  the Chair and two Deputy Chairs.  Officers will be elected annually at the AGM and may serve for a maximum of four years in their role.

3.     Candidates for the officer positions must be House representatives or existing officers of the RCC. Nominations for officers will be requested in advance of the AGM and nominees will be offered the opportunity to circulate a brief statement to support their candidacy.  Further nominations may be proposed at the AGM itself.  Members may self-nominate.  The immediate past-RCC Chair may stand for election as a Deputy Chair, for one year only, to ensure a smooth transition and the handover of institutional knowledge and contacts.

4.     The Chair of the Barbican Association is an ex-officio Member of the RCC, providing that the Barbican Association reciprocates by ensuring that its rules provide ex-officio membership of its General Council to the Chair of the RCC.  The Chair of the Barbican Association is not eligible to stand for election as an officer of the RCC.

5.     In the event that an officer position becomes vacant, after the AGM, an election may be held at a subsequent RCC meeting. Officers elected in this way, within six months of the next AGM, may continue in office without having to seek re-election at that AGM.

Terms of Reference

1.   To be the main formal channel of communication between tenants* and the Corporation of London in all landlord and tenant matters which affect the Barbican Residential Estate, including interfaces with other occupiers including the commercial premises, the City of London School for Girls and the Barbican Arts Centre.

2.   To present the views of tenants on the general management of the estate, within the parameters of the Barbican RCC/Barbican Residential Committee’s Terms of Reference and communicating views, via Resolution, as appropriate.

3.   To enable consultation and the flow of information between the Corporation of London and tenants and to work towards a partnership approach to management.

4.   To develop, in conjunction with the Corporation, Service Level Agreements between tenants and the Barbican Estate Office for the Estate as a whole and for individual House Groups and to be involved in the modification of these agreements as required.

5.   To oversee delivery of services against any Service Level Agreements with tenants, third parties and Corporation departments, monitoring their performance and satisfaction with the service and making suggestions where appropriate for alterations or improvement

6.   To identify Service Charge items and monitor service charge costs, receiving reports of all accounts relating to the estate

7.   To discuss routine and major repair works and to consult on how these will affect tenants

8.   To seek to achieve efficiencies and improvements to resident services via the network of Working Parties serving the Barbican Estate.

*tenants refers to all persons who have a tenancy agreement with the Corporation and also includes any resident who no longer retains the Corporation as a landlord but still pays a service charge to the Corporation.