Agenda and minutes

Apologies were received from Alderman Graves and Deputy Everett.

There were no declarations.

To agree the public minutes and summary of the Board of Governors meeting of 23 September 2021.

RESOLVED, that the public minutes of the meeting held on 23 September 2021 be approved as an accurate record of that meeting.

To receive the draft public minutes and non-public summary of the meeting of 04 November 2021.

The Committee received the draft minutes of the Finance, General Purposes, and Estates Committee of 04 November 2021.

To receive the draft public minutes and non-public summary of the meeting of 04 November 2021.

The Committee received the draft minutes of the Academic & Personnel Committee meeting of 04 November 2021.

Members heard that the Chairman of the Academic & Personnel Committee had attended the Single Central Register course run by an ISI inspector, and that the briefing from the Headmaster together with the course had been useful.

To receive the outstanding actions report.

1P/CLFS/2020: Members agreed that the Governors’ Away Day should take place at the Main House during February 2022.  

RESOLVED, that the list of Outstanding Actions be received.

To consider the report of the Deputy Head.

Governors considered the Deputy Head’s report, and scrutinised the policies presented.

A Governor queried whether some of the details in the Fire Policy (p.165 of the agenda pack) were up to date and suggested that the phrase ‘periodic review’ (p.85 of the agenda pack) be amended to give a specific timeframe – for example, every five years.

A Governor asked for further details on the fire drills referenced on p.156 of the agenda pack and asked whether any assessment was made on policy compliance. The Committee heard that drills took place termly and that details on those fire drills, including evacuation time, were kept by the School. Fire drill outcomes and observations were recorded by the School’s Operations team and forwarded to the SLT. It was confirmed that there were currently no problems with the fire alarm system, which is tested every Wednesday morning. Records of those tests are kept. Governors heard that a separate protocol was in place for boarders that included night-time drills.

Governors heard that the records of those fire drills would be available for consultation at the next School-based meeting.

Governors heard that only a small number of the SLT were aware of fire drill timings.

A Governor asked whether it was necessary to include a recommendation to collect “footwear and warm clothing” as referenced in section 77 of the policy (p. 103), and the meeting heard that the executive would consider recommending that pupils be taken to the Sports Hall.

A Governor asked whether the items marked as due for completion by 04 November 2021 (p. 255 onwards) had been completed, and the meeting heard that the School was up to date with all outstanding actions in that respect and that there were minor remedial actions to be taken, but none that were classed as

To receive the report of the Headmaster.

Governors heard that two Heads of School had attended the Lord Mayor’s banquet in mid-November, and that the feedback on the event was very positive.

RESOLVED, That Governors note the contents of the report and approve the proposals contained in the City of London Freemen’s International School document.

To receive the report of the Head of the Junior School.

Governors noted that a conversation with a Governor (point 4 of the report on p. 285) had not yet taken place due to illness.

RESOLVED, That Governors note the report.

There were no questions.

No other business was raised.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To consider the non-public report of the Headmaster.

Governors considered the report of the Headmaster.

To agree the non-public minutes of the meeting held on 23 September 2021.

Governors considered the non-public minutes of the meeting of 23 September 2021.

To receive the draft non-public minutes of the meeting of 04 November 2021.

Governors received the non-public minutes of 04 November 2021.

To receive the non-public minutes of the meeting of 04 November 2021.

To consider the report of The Chamberlain and bursar.

Governors considered the proposed 2022/23 budget.

To consider the report of The Chamberlain, City Surveyor, and Bursar.

To receive the report of the Bursar.

Governors received the report of the Bursar.