Agenda and minutes

Apologies were received from Deputy Roger Chadwick and Ian Seaton.

There were no declarations.

To agree the public minutes and non-public summary of the meeting held on 13 January 2016.

RESOLVED – That the public minutes and non-public summary of the meeting held on 13 January 2016 be agreed as an accurate record.

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which set out the outstanding actions from previous meetings of the Sub-Committee.

The Chairman explained that a report on the Staff Suggestion Scheme would be submitted to the Sub-Committee at its next meeting.

The Sub-Committee also noted that there were indications that the future funding of Local Government finance may not be as positive as had previously been forecasted. Therefore, the Sub-Committee noted that it was vital that the Corporation published an Efficiency Plan to achieve four-year certainty of Government funding.

RESOLVED – That the Committee notes the report.

Report of the Town Clerk.

The Sub-Committee considered a report of the Deputy Town Clerk which provided the latest update in respect of the agreed Service Based Review projects and cross-cutting reviews in the format of the Service Based Review Roadmap

The Chairman commented that he had requested an update on progress with the remodelling of Libraries project at that morning’s Culture, Heritage and Libraries Committee. He explained that he had been assured that any delay with this project would not have any impact on the department’s budget savings.

The Deputy Town Clerk advised Members that all Committees which would gain responsibility for making thematic grants were due to receive a report outlining their responsibilities.

RESOLVED – That the Sub-Committee notes the report.

Report of the Chamberlain (on behalf of the Performance and Strategy Summit Group).

The Sub-Committee considered a report of the Chamberlain (on behalf of the Performance and Strategy Summit Group) which provided information regarding the outcomes of the cross-cutting review of Income Generation opportunities, which had been commissioned as part of the Service Based Review.

Members noted that it was vital that there was clarity regarding which department was responsible for delivering income generation in each area, particularly noting the potential for confusion in areas where the City Surveyor provided services to other departments of the Corporation, such as housing.

RESOLVED – That the Committee:

a)    endorses the report and recommendations;

b)    agrees headline recommendation 1 (“Harmonise the approach to setting all charges, fees and debt recovery for City Fund services with those of other relevant authorities within 12 months, unless a compelling business case is agreed for individual exceptions”).

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which set out the work plan for future meetings.

RESOLVED – That the Sub-Committee notes the report.

There were no questions.

There were no items of urgent business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

Item(s)                                               Paragraph(s)

11-17                                                  3

To agree the non-public minutes of the meeting held on 13 January 2016.

The non-public minutes of the meeting held on 13 January 2016 were agreed as an accurate record.

Report of the Chamberlain.

The Sub-Committee noted a report of the Chamberlain which provided the quarterly budget monitoring update for Departments’ Service Based Review savings programmes.

Report of the Chamberlain. This report will also be considered by the Finance Committee on 15 March 2016 and the Finance and Resources Committee of the Board of Governors of the Guildhall School of Music and Drama on 11 April 2016.

The Sub-Committee noted a report of the Chamberlain which provided information regarding the operating model of the Guildhall School of Music and Drama.

Joint report of the Chamberlain and the Comptroller and City Solicitor.

The Sub-Committee considered and approved a joint report of the Chamberlain and the Comptroller and City Solicitor which provided details of the outcome of the review of Procuring and Managing Services which had been commissioned as part of the Service Based Review.

Report of the Deputy Town Clerk.

The Sub-Committee noted a report of the Deputy Town Clerk which provided the Committee with information of the outcomes of the review of Asset and Facilities Management which had been commissioned as part of the Service Based Review.

There were no questions.

There were no items of urgent business.