Agenda and minutes

Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Katie Odling
tel. no.: 020 7332 3414  Email: katie.odling@cityoflondon.gov.uk

Items
No. Item

1.

Apologies for Absence

Minutes:

An apology for absence was received from Philip Woodhouse. 

 ...  view the full minutes text for item 1.

2.

Declarations of Interest

Minutes:

There were no declarations of interest received.

 ...  view the full minutes text for item 2.

3.

Appointment of Committee pdf icon PDF 583 KB

To receive the Order of the Court of Common Council, appointing the Committee and approving its Terms of Reference (TO FOLLOW).

 ...  view the full agenda text for item 3.

Minutes:

RESOLVED – That the draft Order of the Court of Common Council, 25 April 2013, appointing the Committee be received and its Terms of Reference approved.

 ...  view the full minutes text for item 3.

4.

Election of Chairman

To elect a Chairman for the ensuing year in accordance with Standing Order 29.

 ...  view the full agenda text for item 4.

Minutes:

RESOLVED - That in accordance with Standing Order No 29, Deputy John Tomlinson be elected Chairman for the ensuing year. 

 

The Chairman welcomed all those present in particular new Members and furthermore expressed his thanks to those Members who had retired.

 ...  view the full minutes text for item 4.

5.

Election of Deputy Chairman

To elect a Deputy Chairman for the ensuing year in accordance with Standing Order 30.

 ...  view the full agenda text for item 5.

Minutes:

RESOLVED – That in accordance with Standing Order No 30, Deputy Wendy Mead be elected Deputy Chairman for the ensuing year.

 ...  view the full minutes text for item 5.

6.

Minutes pdf icon PDF 243 KB

To agree the public minutes and summary of the meeting held on 8 January 2013.

 ...  view the full agenda text for item 6.

Minutes:

The Minutes of the meeting held on 8 January 2013, were confirmed as a correct record.

 ...  view the full minutes text for item 6.

7.

Outstanding Actions pdf icon PDF 126 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 7.

Minutes:

The list of outstanding actions was noted by Members.

 

Enterprise Contract - Members were informed that in October 2011, Enterprise Managed Services (EMS) were awarded the term contractor for the City of London 8 year Waste collection, Street Cleansing and Ancillary services contract.   Members noted that in April 2013 Officers received formal notification from EMS that there had been a management buy–out of their company by Ferrovial SE who were now the new parent company of EMS.

 

Members were advised that EMS would therefore continue to trade as a wholly owned subsidiary of Amey UK who in turn were owned by Ferrovial SE.  Officers from Cleansing and Legal were currently in discussion with Amey UK to formalise the new ownership and management arrangements into the existing Enterprise contract.

 

RECEIVED.

 ...  view the full minutes text for item 7.

8.

Appointment of Representatives and Sub Committees pdf icon PDF 94 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 8.

Minutes:

Consideration was given to a report of the Town Clerk which sought approval for the Appointment of Representatives to the various Sub Committees.

 

RESOLVED – That,

a)     The appointment of a Reference Sub Committee be deferred until it was required; and

b)     Deputy Wendy Mead be appointed to the Community and Children’s Services Health and Social Care Scrutiny Sub Committee.

 ...  view the full minutes text for item 8.

9.

Department of the Built Environment - Business Plan 2013 - 2016 pdf icon PDF 83 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 9.

Additional documents:

Minutes:

Consideration was given to a report of the Director of the Built Environment relative to the Business Plan for 2013 – 2016.

 

During discussion, reference was made to the percentage of household waste recycled and the anticipated target for 2013/14.

 

RESOLVED – That the Department of the Built Environment’s Business Plan 2013 – 2016 be approved.

 ...  view the full minutes text for item 9.

10.

The Aldgate - Highway Changes and Public Square Project - Aldgate Subway Public Convenience pdf icon PDF 192 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

Consideration was given to a report of the Director of the Built Environment relative to the Aldgate – Highway Changes and Public Square Project.

 

RESOLVED – That,

a)     the closure of the public conveniences located within the Aldgate subways to facilitate progress of the wider improvements through the delivery of the Aldgate – Highway Changes and Public Square project be approved; and

b)     a further report considering the need for any re-provision of toilet facilities and options for delivering that re-provision be received.

 

 

 ...  view the full minutes text for item 10.

11.

Love the Square Mile - Update pdf icon PDF 463 KB

Report of the Director of the Built Environment.

 ...  view the full agenda text for item 11.

Minutes:

Consideration was given to a report of the Director of the Built Environment regarding the Love Clean Streets application.

 

The Assistant Director informed Members that the Love the Square Mile scheme had been a huge success.  The next stage of the project was to integrate the mobile phone reporting app with the Enterprise contract to ensure there was a streamlined approach to tackling issues.

 

A discussion took place around Fixed Penalty Notices (“FPNs”) and whether or not a right of appeal was available to individuals who wished to challenge the issuing of notices.  The Comptroller and City Solicitor informed the Committee that there was no statutory right of appeal and that it would be for the City Corporation to prosecute any individual who refused to pay the FPN. It would then be for the Magistrates’ Court to determine whether or not the FPN had been properly issued. This process was followed by all local authorities.  However, there was nothing to prevent individuals making representations to the City Corporation and the Corporation had discretion to cancel a FPN if it was accepted that the individual had a legitimate explanation as to why waste was placed for collection outside the permitted time bands.  It was confirmed that the paper notice issued included a helpline contact telephone number.

 

RECEIVED.

 ...  view the full minutes text for item 11.

12.

London Gateway Port pdf icon PDF 98 KB

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 12.

Minutes:

Consideration was given to a report of the Director of Markets and Consumer Protection which provided an update regarding the London Gateway Port.

 

RESOLVED – That,

a)     the progress made to date in preparing for the opening of London Gateway Port in the last quarter of 2013 be noted;

b)     authority be delegated to the Town Clerk, in conjunction with the Director of Markets & Consumer Protection and the City Surveyor, and in consultation with the Chairman and Deputy Chairman, to approve terms for any additional accommodation requirements, should an identified need arise before the next Committee meeting on 2nd July.

c)     the Comptroller and City Solicitor be instructed to complete a lease for any additional accommodation should the need arise.

 ...  view the full minutes text for item 12.

13.

Department of Markets & Consumer Protection Business Plan 2013-2016 pdf icon PDF 11 KB

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 13.

Additional documents:

Minutes:

Consideration was given to a report of the Director of Markets and Consumer Protection which details the Business Plan for 2013 – 2016.

 

In response to a question by a Member the Chamberlain undertook to circulate an explanation for the large increase in employee costs between the 2012/13 original budget and the 2012/13 revised budget (page 103 of the report) after the meeting, which also outlined the process for setting the revised budget.

 

RESOLVED – That the Business Plan for 2013 – 2016 be approved.

 ...  view the full minutes text for item 13.

14.

Markets & Consumer Protection Business Plan 2012-2015: Outturn Report pdf icon PDF 198 KB

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 14.

Additional documents:

Minutes:

Consideration was given to a report of the Director of Markets and Consumer Protection which provided an update on progress against the Business Plan for the Port Health and Public Protection Division during 2012-13.

 

Members were informed that if an establishment was issued a ‘0’ rating by the Food Standards Agency, they could apply to have the rating changed; however generally, the Corporation would work with the owners to ensure the rating was improved.  Members noted that the food ratings of establishments in the City could be found via the Corporation’s website.

 

RECEIVED.

 ...  view the full minutes text for item 14.

15.

Mitigation of impact from development sites pdf icon PDF 86 KB

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 15.

Additional documents:

Minutes:

Consideration was given to a report of the Director of Markets and Consumer Protection regarding mechanisms for ensuring that the environmental impact of developments was mitigated as far as was practicable through planning conditions.

 

RESOLVED – That,

a)           the proposals set out in paragraphs 4 and 5, and the 7th Edition of the Code of Practice (Appendix 2), taking account any points arising from the discussion of this report at your Committee meeting be agreed; and

b)           future iterations of the CoP, anticipated in eighteen months’ time be consulted upon and subsequently agreed by the Committee.

 ...  view the full minutes text for item 15.

16.

Approval of the Health & Safety Intervention Plan 2013-2014 pdf icon PDF 142 KB

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 16.

Minutes:

In the interests of openness and transparency, this item was deferred to the next meeting.

 ...  view the full minutes text for item 16.

17.

Approval of the 2013 - 2014 Food Safety Enforcement Plans for the City and the London Port Health Authority pdf icon PDF 103 KB

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 17.

Minutes:

In the interests of openness and transparency, this item was deferred to the next meeting.

 ...  view the full minutes text for item 17.

18.

Open Spaces Departmental Business Plan 2013 - 2016 pdf icon PDF 89 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 18.

Additional documents:

Minutes:

Consideration was given to a report of the Director of Open Spaces regarding the Departmental Business Plan for 2013 – 2016.

 

The Chairman requested that a risk register similar to that detailed on page 182 be produced for both the Department of the Built Environment and the Department of Markets and Consumer Protection.

 

RESOLVED – That the sections specifically relating to the Cemetery and Crematorium that have been included in the Open Spaces Department Business Plan for 2013 – 2016 and the targets for service delivery as quantified by the performance indicators be approved.

 ...  view the full minutes text for item 18.

19.

Vehicle access and public consultation pdf icon PDF 146 KB

Report of the Director of Open Spaces.

 ...  view the full agenda text for item 19.

Additional documents:

Minutes:

Consideration was given to a report of the Director of Open Spaces regarding the public consultation in respect of Vehicle Access.

 

RESOLVED – That,

a)     the continuation of the vehicle access permit scheme at no charge to cemetery users be approved;

b)     the information provided by Marketing Assistance regarding public perceptions towards the services that cemetery and crematorium provides be noted; and

c)     a future report regarding the development of a friends group and volunteering within the cemetery be submitted to a future meeting.

 ...  view the full minutes text for item 19.

20.

Decisions taken under Delegated or Urgency Procedures pdf icon PDF 90 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 20.

Minutes:

Consideration was given to a report of the Town Clerk which provided details of action taken between meetings in accordance with Standing Order 41(a) and 41(b).

 

RECEIVED.

 ...  view the full minutes text for item 20.

21.

London Council Nominations pdf icon PDF 78 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 21.

Additional documents:

Minutes:

Consideration was given to a report of the Town Clerk regarding the London Councils Transport and Environment Committee.

 

RESOLVED - That,

a)     in line with the principle agreed by the Court in 2000, the Committee noted that the Chairman of the Planning and Transportation will be recommended to be nominated to represent the City Corporation on the Associated Joint Committee (London Councils Transport and Environment Committee) (TEC); and

b)     the Chairman of the Port Health and Environmental Service Committee, the Deputy Chairman of the Planning and Transportation Committee and the Deputy Chairman of the Port Health and Environmental Services Committee be nominated to serve as the City Corporation’s named deputies.

 ...  view the full minutes text for item 21.

22.

Questions on matters relating to the work of the Committee

Minutes:

Chewing gum – Concern was expressed regarding the amount of chewing gum on the streets.  The Director agreed to discuss specific locations with the Member following the meeting to ensure these could be addressed.

 

Vehicles reversing on Widegate Street - Members were informed that this issue had now been addressed through careful monitoring and management.

 

Wasabi on Bishopsgate – One Members raised the issue of rubbish outside this premises which the Director agreed to investigate.

 ...  view the full minutes text for item 22.

23.

Urgent Items

Any items of business that the Chairman may decide are urgent.

 ...  view the full agenda text for item 23.

Minutes:

RESOLVED – That the Committee agrees to withdraw the Corporation’s Membership of the Association of Port Health Authorities.

 ...  view the full minutes text for item 23.

24.

Exclusion of the Public

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 24.

Minutes:

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the press and public be excluded from the meeting to consider item 16 on the Agenda on the grounds that they involved the likely disclosure of exempt information as defined in paragraph 5 of Part I of the Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 24.

25.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 8 January 2013.

 

 ...  view the full agenda text for item 25.

Minutes:

The Committee considered the non-public minutes of the meeting held on 8 January 2013.

 ...  view the full minutes text for item 25.

26.

Debt Arrears

Joint report of the Directors of the Built Environment, Markets and Consumer Protection and Open Spaces.

 ...  view the full agenda text for item 26.

Minutes:

Consideration was given to a joint report of the Director of the Built Environment, Director of Markets and Consumer Protection and Director of Open Spaces regarding the Debt Arrears for the period ending 31 March 2013.

 

RECEIVED.

 ...  view the full minutes text for item 26.

27.

Suicide Prevention - Port Health and Environmental Services - Committees Role

Report of the Director of Markets and Consumer Protection.

 ...  view the full agenda text for item 27.

Minutes:

Consideration was given to a report of the Director of Markets and Consumer Protection regarding the Committee’s role in the prevention of suicides in the City.

 

RECEIVED.

 ...  view the full minutes text for item 27.

28.

Outcome Report - City of London Cemetery & Crematorium: Essential repairs to listed buildings, Phases 2 and 3

Report of the City Surveyor.

 ...  view the full agenda text for item 28.

Minutes:

Consideration was given to a report of the City Surveyor regarding the City of London Cemetery and Crematorium: Essential repairs to Listed Buildings, Phases 2 and 3.

 

RECEIVED.

 ...  view the full minutes text for item 28.

29.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 29.

30.

Any other business that the Chairman considered urgent and which the Committee agrees should be considered whilst the public are excluded

Minutes:

There were no items of urgent business.

 ...  view the full minutes text for item 30.