Agenda and minutes

Apologies for absence were received from Deputy John Barker, Paul Hughes and Sheriff & Deputy Wendy Mead.

Alderman David Graves declared his personal interest as his daughter is at the Junior Guildhall (this was a standing declaration).

Deputy Catherine McGuinness declared her personal interest as a Trustee of the Guildhall School Development Fund, Chair of Governors of the City Academy - Hackney, a past association with both Junior Guildhall and the London Schools Symphony Orchestra as a parent of a participant, and a potential interest in being a parent of a prospective student (this was a standing declaration).

Katharine Lewis declared her personal interest as her relative was a prospective student (this was a standing declaration).

To receive the Order of the Court of Common Council, 19 April 2012, appointing the Committee and approving its Terms of Reference (copy attached).

The Orders of the Court of Common Council appointing the Committee and approving its terms of reference were received.

To note that the Guildhall School Governors are as follows:-

(i)            Principal of the Guildhall School for the time being

                        Professor Barry Ife CBE FKC Hon FRAM BA (Hons) PhD ALCM

(ii)           Academic Member of the School Staff elected by the School’s Academic Staff – Pamela Lidiard

(iii)          Non-Academic Member of School Staff Elected by School Administrative Staff – Katharine Lewis

(iv)         Guildhall School Student Representative

                        Josh Chapman, President of the Students’ Union 2011/2012

                        Mr Chapman’s Term as President of The Students’ Union will expire                                  on 25 May 2012

(v)          6 Co-opted Governors

(vi)         11 Common Council Members; Ann Pembroke and Deputy John Barker were recently elected by the Court of Common Council.

RESOLVED – That the following Guildhall School Governors be noted:    

(i)            Principal of the Guildhall School for the time being

                        Professor Barry Ife CBE FKC Hon FRAM BA (Hons) PhD ALCM FRCM

(ii)           Academic Member of the School Staff elected by the School’s Academic Staff – Pamela Lidiard

(iii)          Non-Academic Member of School Staff Elected by School Administrative Staff – Katharine Lewis

(iv)         Guildhall School Student Representative

                        Josh Chapman, President of the Students’ Union 2011/2012

            Mr Chapman’s Term as President of The Students’ Union will expire on 31 July 2012

(v)          6 Co-opted Governors

(vi)         11 Common Council Members; Ann Pembroke and Deputy John Barker were recently elected by the Court of Common Council.

To elect a Chairman in accordance with Standing Order No. 29.

Governors proceeded to elect a Chairman pursuant to Standing Order No. 29.  The Town Clerk read out a list of Governors eligible for the Chair, and Alderman David Graves, being the only Governor who signified a willingness to serve was duly declared Chairman for the ensuing year and took the Chair.

Alderman David Graves welcomed Ann Pembroke and Deputy John Barker on joining the Board and thanked Deputy Michael Welbank and Tom Hoffman for their contribution and hard work whilst serving as Governors.

Board of govErnors of the guildhall school of music & drama

resolved UNANIMOUSLY:

THAT at the conclusion of his three year term of office as Chairman of the Board of Governors of the Guildhall School of Music & Drama, his colleagues wish to convey to

   TOM HOFFMAN

their sincere thanks and appreciation for the extraordinary dedication and interest he has shown in all aspects of the work of the Board and the Guildhall School of Music and Drama.

SINCE his election in May 2009, he has shown an exceptional capacity to deal with matters which impact on the School and the Board. He has shown great dedication to ensuring that the School maintains its status as a World Class Conservatoire.

HIS tenure has seen a period of transformation for the School, which commenced with the Browne Review and the shift of funding from grants to institutions, to loans for students.  He showed great care and leadership in steering the Board through the various audit and corporate governance reviews that were required, with the School receiving the highest level of endorsement following the full institutional audit by the Quality Assurance Agency (QAA).

HE has been active in the work of the School and has contributed to the hard work of ensuring that the recently embarked upon major building project, Milton

To elect a Deputy Chairman in accordance with Standing Order No. 30.

Governors proceeded to elect a Deputy Chairman pursuant to Standing Order No. 30.  The Town Clerk read out a list of Governors eligible to become Deputy Chairman, and Deputy John Bennett, being the only Governor who signified a willingness to serve was duly declared Deputy Chairman for the ensuing year.

Report of the Town Clerk (copy attached).

A report of the Town Clerk setting out the appointment of the Audit & Risk Management, Remuneration, Nominations, Reference Sub, Finance & Resources and Governance & Effectiveness Committees for 2012/2013 was considered.

            It was noted that those Members who attended the Board meetings in a non-voting advisory capacity were welcome to attend the Sub Committees if they so wished.

RESOLVED – That the 2012/13 membership of the Sub Committees be noted/approved as follows:

a) the membership of the Audit & Risk Management Committee be approved as follows:

            - Neil Constable

            - Sheriff & Deputy Wendy Mead

            - Alderman Fiona Woolf

            - Vacancy

            - Vacancy

The appointment of the Chairman of the Audit & Risk Management Committee, who is required to be appointed by the Board, would be considered under delegated authority by the Town Clerk in consultation with the Chairman and Deputy Chairman.

b) the membership of the Remuneration Committee be approved as follows:

            - Chairman of the Board for the time being – Alderman David Graves

            - Deputy Chairman of the Board for the time being – Deputy John Bennett

            - The Principal of the Guildhall School for the time being – Professor Barry Ife

            - Sir Andrew Burns

            - Neil Constable

            - Paul Hughes

            - Pamela Lidiard

            - Jeremy Simons

c) the membership of the Nominations Committee be approved as follows:

            - Chairman of the Board for the time being – Alderman David Graves

            - Deputy Chairman of the Board for the time being – Deputy John Bennett

            - The Principal of the Guildhall School for the time being – Professor Barry Ife

            - Christina Coker

            - Paul Hughes

            - Pamela Lidiard - as a senior member of the Academic staff

            - Sheriff & Deputy Wendy Mead

            - Jeremy Simons

- Alderman Fiona Woolf

            - Vacancy (Co-opted Governor)

d) the membership of the Reference Sub

To agree the public minutes and summary of the meeting held on 20 February 2012 (copy attached).

The public minutes and summary of the meeting held on 20 February 2012 were approved.

To agree the public minutes and summary of the meeting held on 15 February 2012 (copy attached).

The public minutes and summary of the Finance & Resources Committee meeting held on 15 February 2012 were received.

To agree the public minutes and summary of the meeting held on 23 April 2012 (copy attached).

The public minutes and summary of the Nominations Committee meeting held on 23 April 2012 were received.

To agree the public minutes and summary of the meeting held on 25 April 2012 (copy attached).

The public minutes and summary of the Taught Degree Awarding Powers Sub Committee meeting held on 25 April 2012 were received.

Report of the Principal (copy attached).

A report of the Principal which provided Governors with an update on the general issues as outlined below was considered:

• Recent prize winners
• Recruitment and admissions 2012/13
• Fees and funding 2013/14
• Recruitment 2013/14
• Taught degree awarding powers (TDAP)
• 2010/11 Annual Report
• Enterprise
• UEA development proposal

The Principal explained that offers and acceptances continued to look strong and that the School was confident that it would reach its target for the 2012/13 intake and that from November 2012 auditions would be held at the HK Cultural Centre. It was noted that the TDAP Sub Committee had agreed that the School should apply for TDAP to the Privy Council and that the outcome as to whether the application had been accepted and whether a scrutiny process would be taken forward would be known by June 2012. In relation to the UEA development it was noted that detailed work would be undertaken to look at the under-18 service before looking at the possibility of operating in Norwich; a report would be submitted to the September Board meeting.

RECEIVED.

Report of the Town Clerk (copy attached).

A report of the Town Clerk clarifying the recent changes to the Board’s membership following its realignment with the Guildhall School’s Instrument and Articles of Government was considered.

A discussion took place and it was noted that changes to the Board’s membership, by way of an application to the Privy Council, would potentially be made in the future and that the issues would first be considered at the Governance & Effectiveness Sub Committee with a report then being submitted to the Board. The main issues which would be considered would be the status of co-opted Governors, the quorum, and the possibility of allowing the Chairmen of the Barbican Centre Board and the Culture, Heritage & Libraries Committee to become full Board Governors.

RECEIVED.

Guildhall School Student Representative

It was noted that this would be Josh Chapman’s last meeting, as a new President of the Students’ Union for 2012/13 would be elected with the result being known on 25 May 2012. The Board thanked Mr Chapman for his contributions to the work of the Board.

Decisions made under Delegated Authority

The Town Clerk reported that at the 14 May 2007 Board meeting it was agreed that reports concerning the School’s capital programme would be dealt with under delegated authority and that one report relating to the Music Hall Phase 2 Options Appraisal and another on the Renewal of the Lighting and Small Power Phase 1 Gateway 3 and 4 Options Appraisal were dealt with under delegated authority by the Town Clerk in consultation with the Chairman and Deputy Chairman.

MOTION: That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

MOTION: That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

There were no questions.

There were no urgent items.