Agenda and minutes

Apologies were received from Graeme Doshi-Smith and Reverend Simon Nicholls.

There were no declarations of interest.

To agree the public minutes of the previous meeting of the West Ham Park Committee meeting held on the 28^th of April 2021.

The Committee considered the public minutes and non-public summary of the West Ham Park Committee meeting held on the 28^th of April 2021.

RESOLVED- That the public minutes of the West Ham Park Committee held on the 28th of April 2021be approved as an accurate record.

Report of the Town Clerk.

The Committee received a report of the Town Clerk on the Open Spaces media coverage summary. Responding to a Committee member’s query the Town Clerk confirmed that some articles were not included in the report as they had been published after the agenda was finalised.

RESOLVED- That the report be noted.

Report of the Director of Open Spaces.

The Committee received a report of the Director of Open Spaces on the West Ham Park Managers Update.

Responding to a Committee member’s query the Chairman confirmed that the History Exhibition event at West Ham Park had been arranged by the Friends of West Ham Park and that it was his understanding that the limitation on numbers were to comply with COVID social distancing rules. The Deputy Chairman expressed her thanks to the Friends of West Ham Park for organising such a successful event. The Director of Open Spaces explained the History Exhibition at West Ham Park was planned to be permanent so all committee members would have the chance to visit the site.

The Director of Open Spaces highlighted that the recruitment embargo had meant that an existing staff member had been allocated to the position of interim West Ham Park Manager. The Committee noted this was not a fully satisfactory position and which they wished to see resolved when possible.

Responding to a Committee member’s query with the City Surveyor confirmed that some details of the Nursery site project still needed to remain non-public as they were commercially sensitive. However, it was added that public consultation on the project would be undertaken when possible.

RESOLVED- That the report be noted.

Report of the Director of Open Spaces.

The Committee considered a report of the Director of Open Spaces on the Open Spaces and City Gardens Risk Management.

RESOLVED- That the West Ham Park elements of the City Gardens and West Ham Park risk register as outlined in this report and in Appendix 3 be approved.

Report of the Director of Open Spaces.

The Committee received a report of the Director of Open Spaces on the 2020/21 Business plan year end performance report.

The Deputy Chairman expressed her concern that the apprenticeship programme would not be fully funded in future.

RESOLVED- That the report be noted.

Joint report of the Director of Open Spaces and Chamberlain.

The Committee noted a joint report of the Chamberlain and Director of Open Spaces on the Revenue Outturn 2020/21 for West Ham Park.

A Member noted that the report highlighted that the City of London Corporation contributed the vast majority of funds required for running West Ham Park.

RESOLVED- That the report be noted.

Report of the Director of Open Spaces.

The Committee noted a report of the Director of Open Spaces on the Learning Programme two-year core funding.

The Committee thanked Officers for their work on the Learning Programme and noted its success.

RESOLVED- That the report be noted.

There were no questions received in the public session.

There were no items of urgent business considered in the public session.

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED: That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the previous meeting of the West Ham Park Committee meeting held on the 28^th of April 2021.

The Committee considered the non-public minutes of the West Ham Park Committee meeting held on the 28^th of April 2021.

RESOLVED- That the non-public minutes of the West Ham Park Committee held on the 28th of April 2021be approved as an accurate record.

One question was received in the non-public session.

There were no items of urgent business considered in the public session.