Agenda and minutes

Apologies were received from Mark Boleat, Deputy Robin Eve, Deputy Edward Lord and David Thompson.

There were no declarations of interest.

To agree the public minutes and summary of the meeting held on 31 January 2012 (copy attached).

The minutes of the meeting held on 31 January 2012 were agreed as a correct record.

Matters Arising

Banquets at Mansion House

The issue of several Members contacting the Remembrancer’s Officer a couple of days before an event took place in order to secure places of guests who had sent their apologies at the last minute was discussed. The Sub Committee thought that the availability should be more widely known and not just used by a few. The Assistant Town Clerk undertook to review the allocation of tickets for banquets etc at Mansion House or Guildhall with, respectively, the Remembrancer and Private Secretary, for them to give thought to how this could be managed.

Order of Seniority

The Chief Commoner mentioned that he had not had sight of any seating plans as of yet. 

There were two questions.

Royal Garden Party Invitations

A Member asked how many Royal Garden Party invitations were issued each year, firstly to title holders, such as the Lord Mayor, and secondly to other Members. The Assistant Town Clerk agreed to raise this with the Remembrancer who would be invited to the next meeting of the Sub Committee.

Car Parking Policy in Guildhall Yard

A Member who was not present had submitted a question in advance of the Sub Committee meeting regarding the current car parking policy in Guildhall Yard for Members. The Assistant Town Clerk undertook to find from the City Surveyor what the policy was so that a response could me made directly to the Member.

There were no urgent items.

MOTION – That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act as follows:-

          Item No                                                                                    Exempt Paragraphs

          7 - 8                                                                                                          3

      RESOLVED - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Paragraph 3 of Part I of Schedule 12A of the Local Government Act as follows:-

                7-8                                                                              3

                9-10                                                                            -

SUMMARY OF MATTERS CONSIDERED

WHILST THE PUBLIC WERE EXCLUDED