Agenda

Finance Committee - Tuesday, 19th September, 2023 12.45 pm

Venue: Committee Room - 2nd Floor West Wing, Guildhall

Contact: Ben Dunleavy Email: ben.dunleavy@cityoflondon.gov.uk

Items
No.	Item
	Part 1 - Public Agenda
1.	Apologies ... view the full agenda text for item 1.
2.	Members' Declarations under the Code of Conduct in respect of items on the agenda ... view the full agenda text for item 2.
3.	Minutes of the previous meeting PDF 139 KB To agree the public minutes and non-public summary of the meeting held on 18 July 2023. ... view the full agenda text for item 3.
4.	Action Tracker PDF 168 KB Report of the Town Clerk. ... view the full agenda text for item 4.
5.	Finance Committee's Forward Plan PDF 91 KB Report of the Chamberlain. ... view the full agenda text for item 5.
6.	Project Governance Review – key findings and proposals for new approach PDF 446 KB Report of the Chief Operating Officer ... view the full agenda text for item 6. Additional documents: APPENDIX 1 - RQ Summative Report for Project Governance Review , item 6. PDF 797 KB APPENDIX 2 - proposed project governance framework 23_06_15 , item 6. PDF 1022 KB APPENDIX 3 - Portfolio management implementation plan , item 6. PDF 165 KB APPENDIX 4 - RQ Skills and Capabilities findings , item 6. PDF 449 KB APPENDIX 5 - Proposed approach to change management , item 6. PDF 272 KB APPENDIX 6 - case studies , item 6. PDF 106 KB
7.	Annual Terms of Reference Review PDF 92 KB Report of the Town Clerk. ... view the full agenda text for item 7. Additional documents: Appendix 1 - FC TORs , item 7. PDF 108 KB Appendix 2 - PPSC TORs , item 7. PDF 83 KB
8.	City Fund and Pension Funds Statement of Accounts Update PDF 133 KB Report of the Chamberlain. ... view the full agenda text for item 8. Additional documents: Appendix 1 – Draft Statement of Accounts 2021-22 , item 8. PDF 10 MB Appendix 2 – Audit Progress Report 2021-22 , item 8. PDF 2 MB Appendix 3 - COLC CF Enquiries of Management 21-22 , item 8. PDF 432 KB Appendix 4 - COLC PF Enquiries of Management 21-22 , item 8. PDF 347 KB
9.	City Assessment Centre – Procurement Stage 2 Award Report PDF 165 KB Joint Report of the Executive Director, Department of Community and Children’s Services and the Chief Operating Officer. ... view the full agenda text for item 9. Additional documents: Restricted enclosure 21 View the reasons why document 9./2 is restricted
10.	Funding for Epping Forest Critical Health & Safety Works to Known Dangerous Trees PDF 129 KB Report of the Interim Executive Director, Environment Department. ... view the full agenda text for item 10.
11.	Central Contingencies PDF 129 KB Report of the Chamberlain. ... view the full agenda text for item 11. Additional documents: Restricted enclosure 24 View the reasons why document 11./2 is restricted
12.	Chamberlain’s Business Plan Quarter 1 2023/24 update PDF 173 KB Report of the Chamberlain. ... view the full agenda text for item 12. Additional documents: Appendix 1 BP update 23.24 Q1 , item 12. PDF 721 KB
13.	City Re Limited – Performance Monitoring PDF 133 KB Report of the Chamberlain. ... view the full agenda text for item 13. Additional documents: City Re Limited Signed Management letter , item 13. PDF 551 KB City Re Limited Signed Financial Statements , item 13. PDF 3 MB
14.	Employee Rights Act PDF 159 KB Report of the Remembrancer. ... view the full agenda text for item 14.
15.	Chamberlain’s Departmental Risk Management Update PDF 119 KB Report of the Chamberlain. ... view the full agenda text for item 15. Additional documents: Appendix 1 , item 15. PDF 378 KB
16.	Questions on matters relating to the work of the Committee ... view the full agenda text for item 16.
17.	Any Other Business that the Chairman considers urgent ... view the full agenda text for item 17.
18.	Exclusion of the Public MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act. ... view the full agenda text for item 18.
	Part 2 - Non-Public Agenda
19.	Non-public minutes of the previous meeting To agree the non-public minutes of the meeting held on 18 July 2023. ... view the full agenda text for item 19.
20.	Corporate Security Services - Procurement Stage 1 Report View the reasons why item 20. is restricted Report of the City Surveyor. ... view the full agenda text for item 20.
21.	Funding for OPN Replacement Project/ MRI Horizon View the reasons why item 21. is restricted Report of the City Surveyor. ... view the full agenda text for item 21.
22.	Risk Management Update The City of London Charities Pool (1021138) Report of the Chamberlain. ... view the full agenda text for item 22.
23.	Write-off of Outstanding Debt – Fresh n Fruity (UK) Ltd View the reasons why item 23. is restricted Report of the Chief Operating Officer. ... view the full agenda text for item 23.
24.	Covering report on Major Projects – high level forecasts and cash flow View the reasons why item 24. is restricted Joint Report of the Chamberlain and the Chief Operating Officer. ... view the full agenda text for item 24.
25.	Provision for Bad and Doubtful Debts at 31st March 2023 View the reasons why item 25. is restricted Report of the Chamberlain. ... view the full agenda text for item 25.
26.	Non-public decisions taken under delegated authority and urgency procedures Report of the Town Clerk. ... view the full agenda text for item 26.
27.	Non-public questions on matters relating to the work of the Committee ... view the full agenda text for item 27.
28.	Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded ... view the full agenda text for item 28.
	Part 3 - Confidential Agenda
29.	Financial Services Division Recruitment Update Report of the Chamberlain. ... view the full agenda text for item 29.