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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: Gregory Moore
tel. no.: 020 7332 1399  Email: gregory.moore@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy Catherine McGuinness and Jeremy Mayhew.

 ...  view the full minutes text for item 1.

2.

Members' Declarations Under the Code of Conduct in Respect of Items on the Agenda

Minutes:

David Brooks Wilson made a standing declaration in respect of all matters concerning Arcadis, Arups, Keltbray, and Belsize Architects, as an advisor to those companies. He would, therefore, be withdrawing from the meeting during discussion of Items 9 and 13.

 

The Chairman took the opportunity to outline the particular prospective conflicts involving Mr Brooks Wilson and seek the Committee’s views. Members recognised that there may well be a number of occasions, as with today’s agenda, where conflicts of interest were possible; however, the likelihood that any external appointee with the requisite industry experience would have similar conflicts to manage was also noted.

 

The Town Clerk confirmed that the interests had been declared and logged on Mr Brooks Wilson’s register of interests and in accordance with the City Corporation’s Code of Conduct. As with all Members, it would be incumbent upon Mr Brooks Wilson to manage any potential conflict in accordance with those rules, with officers assisting where appropriate. Reference was made to specific arrangements in place elsewhere, whereby commercially sensitive information was extracted into separate annexes and not provided to conflicted Members, with transparent protocols employed to ensure the risk of any perceived conflict was mitigated against.

 

The Chairman sought and obtained the Committee’s consent to discuss the matter with the Comptroller & City Solicitor, the Town Clerk, and Mr Brooks Wilson, to agree appropriate arrangements and a suitable solution.

 

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 60 KB

To agree the public minutes and summary of the meeting held on 9 January 2019.

 ...  view the full agenda text for item 3.

Minutes:

The public minutes of the meeting held on 9 January 2019 were agreed as an accurate record.

 ...  view the full minutes text for item 3.

4.

Outstanding Actions pdf icon PDF 50 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Committee noted the outstanding actions schedule and the updates provided in respect of each item.

 

Reference was made to the recent decision of the Policy and Resources Committee relating to a review of all ex-officio memberships, which could have an impact on the decision made at the January meeting in relation to this Committee’s composition.

 

RESOLVED: That the report be received and its content noted.

 ...  view the full minutes text for item 4.

5.

Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 5.

6.

Any Other Business That The Chairman Considers Urgent

Minutes:

Appointment of Co-opted Member

The Chairman updated the Committee on the latest position in respect of certain discussions which had taken place with regard to the arrangements to be in place with Her Majesty’s Courts & Tribunals Service (HMCTS) and the Ministry of Justice in respect of the new Courts building and the City Corporation’s involvement. These were with particular reference to the ongoing maintenance arrangements, as well as the rights and jurisdiction of the Recorder, Lord Mayor, and Sheriffs.

 

Given his particular interest in this matter, together with his background and extensive experience with the judiciary, it was proposed that Oliver Sells Q.C. should be co-opted on to this Committee to facilitate his input on these matters. This appointment would be for a period of one year.

 

RESOLVED: That Oliver Sells Q.C. be co-opted to the Capital Buildings Committee for a one-year term, to expire at the end of March 2020.

 

 ...  view the full minutes text for item 6.

7.

Exclusion of the Public

MOTION – That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items, on the grounds that they involve the likely disclosure of Exempt Information, as defined in Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full agenda text for item 7.

Minutes:

RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined by Part 1 of Schedule 12A of the Local Government Act.

 ...  view the full minutes text for item 7.

8.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 9 January 2019.

 ...  view the full agenda text for item 8.

Minutes:

The non-public minutes of the meeting on held on 9 January 2019 were agreed as an accurate record.

 ...  view the full minutes text for item 8.

9.

Fleet Street Estate - Progress Report

Report of the City Surveyor.

 ...  view the full agenda text for item 9.

Minutes:

The Committee considered a report of the City Surveyor summarising progress on the Fleet Street Estate development since the last meeting and setting out the next steps.

 ...  view the full minutes text for item 9.

10.

Museum of London Relocation Programme: City Projects to facilitate the Relocation

Report of the City Surveyor.

 ...  view the full agenda text for item 10.

Minutes:

The Committee considered and approved a report of the City Surveyor concerning the various enabling projects being undertaken to facilitate the relocation of the Museum of London.

 ...  view the full minutes text for item 10.

11.

Wood Street and Snow Hill Police Stations - Disposal Update

Report of the City Surveyor.

 ...  view the full agenda text for item 11.

Minutes:

The Committee received a report of the City Surveyor providing an update on progress in respect of the future disposal of Wood Street and Snow Hill Police Stations.

 ...  view the full minutes text for item 11.

12.

City of London Police Telephony Upgrade

Joint report of the Chamberlain and the Commissioner of the City of London Police.

 ...  view the full agenda text for item 12.

Minutes:

Since publication it had been confirmed that the approvals sought within this report did not rest with the Capital Buildings Committee and the item was, therefore, withdrawn.

 ...  view the full minutes text for item 12.

13.

Report of Action Taken

Report of the Town Clerk.

 ...  view the full agenda text for item 13.

Minutes:

The Committee received a report of the Town Clerk which provided an update on three actions taken under delegated authority or urgency procedures since the last meeting.

 ...  view the full minutes text for item 13.

14.

Non-Public Questions on Matters Relating to the Work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 14.

15.

Any Other Business that the Chairman considers urgent and which the Committee agree should be considered whilst the public are excluded

Minutes:

There was one urgent item, concerning the budgets for the Police Accommodation Strategy and decant programme.

 ...  view the full minutes text for item 15.

 


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