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Venue: Committee Rooms, 2nd Floor, West Wing, Guildhall

Contact: George Fraser
tel. no.: 020 7332 1174  Email: george.fraser@cityoflondon.gov.uk

Items
No. Item

1.

Apologies

Minutes:

Apologies were received from Deputy Douglas Barrow and Caroline Mawhood.

 ...  view the full minutes text for item 1.

2.

MEMBERS' DECLARATIONS UNDER THE CODE OF CONDUCT IN RESPECT OF ITEMS ON THE AGENDA

Minutes:

There were no declarations of interest.

 ...  view the full minutes text for item 2.

3.

Minutes pdf icon PDF 215 KB

To agree the public minutes of the meeting held on 23 February 2017.

 ...  view the full agenda text for item 3.

Minutes:

The minutes of the last meeting to be amended to read “Professional Standards & Integrity Sub (Police) Committee” on page 5. (1)

 

RESOLVED – That the minutes of the meeting held on 23 February 2017 be

approved.

 ...  view the full minutes text for item 3.

4.

Actions Taken since the last meeting of the Sub-Committee pdf icon PDF 66 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 4.

Minutes:

The Sub-Committee received a report of the Town Clerk detailing a list of actions taken with relevance to the Sub-Committee since the last meeting.

 

A Member gave feedback to the Sub-committee on Operation Mass attended on 3 May in Bishopsgate.  The Member explained that the event was very well received and productive, providing opportunities to meet and discuss issues with members of the public, as well has gaining their useful feedback.  The Chairman encouraged Sub-Committee Members to take part in future exercises if they can.

 

The Sub-Committee discussed the relevance of this particular report in conjunction with outstanding references, and all agreed that it created unnecessary duplication of information and was therefore redundant.  The Committee agreed to omit this from all future agendas for the Sub-Committee. (2)

 

RESOLVED – that the report be noted.

 ...  view the full minutes text for item 4.

5.

Outstanding References pdf icon PDF 244 KB

Report of the Town Clerk.

 ...  view the full agenda text for item 5.

Additional documents:

Minutes:

The Sub-Committee received a report of the Town Clerk detailing a list of Outstanding References from the last meeting.

 

Item 3.  2nd Quarter Performance Against Measures

A Member raised concern over the large cost of undertaking surveys, and that this might be a point for consideration for the Sub-Committee going forward. The Commissioner explained that a report for Information will be sent to the next meeting in September that explains the decision process undertaken on the various options.

 

Item 4. HMIC Inspection Update

The Commissioner updated the Sub-Committee on the action plan drawn up to address shortcomings in Crime Data.

 

Item 8. 2nd Quarter Performance Against Measures

The Commissioner explained to the Sub-Committee the Anti-Social Behaviour (ASB) reporting definitions and standards, and agreed to consider how best to present ASB data to Members on in the future.

 

The Lead Member for ASB agreed to work with the Force to look into the guidelines surrounding ASB data (personal  nuisance, environmental) to see whether the data could be presented in a more useful format to aid Members understanding. (3)

 

Item 23. One Safe City Programme

The Commissioner explained that the Force undertakes desktop testing exercises regularly  which would include the JCCR, once it has been established where the JCCR will be located. In the meantime, there are adequate separate Business Continuity plans in place for the existing Command and Control Room and the CoLP/ CoL switchboard.

 

RESOLVED – That the list of Outstanding References be noted and updated.

 

 ...  view the full minutes text for item 5.

6.

4th Quarter Performance against measures set out in the Policing Plan 2016-19 pdf icon PDF 1 MB

Report of the Commissioner of Police.

 

 ...  view the full agenda text for item 6.

Minutes:

The Sub-Committee received a report of the Commissioner summarising performance against measures set out in the Policing Plan 2016-19 for the period 1 April 2016 to 31 March 2017.

 

The Chairman noted that the sub descriptors/ qualifiers within the appendix werer inconsistent with those used in the summary page. The Chairman requested that these be made consistent throughout the documentation. (4)

 

Measure 2 - The percentage of those surveyed who are confident that the City of London is protected from terrorism

A Member asked, with reference to the poor response rate, what the best course of action would be to ensure surveys are effective.  The Commissioner explained that they had suffered from survey fatigue, and were looking for ways to improve targeting using bespoke surveys with Corporate Communications, and an update report would be shared with the sub-committee in due course once it had been submitted for Decision at the Police Committee.

 

A Member suggested that as the majority of the population of the City were only present between 9am-5pm, it is important to ensure that the correct audience were being targeted for these surveys.

 

Measure 3 – The education and enforcement activities delivered to support the City of London Corporation’s casualty reduction target

A Member posed a question relating to the statistics detailed within Measure 3 that stated a return of 15 offences logged from 17 vehicle checks.  The Member asked whether or not this would suggest it appropriate to carry out a higher number of vehicle checks, given the high rate of offences identified.  The Commissioner explained that this high rate of return was due to the checks being targeted.

 

Measure 4 – The number of disposals from manned enforcement activities

A Member questioned the accuracy of the data within this dataset, given that they were aware of

 ...  view the full minutes text for item 6.

7.

HMIC Update Report pdf icon PDF 257 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

The Sub-Committee received a report of the Commissioner on HMIC Inspections.

 

The Commissioner updated the Sub-Committee on activity undertaken since the last meeting with reference to HMIC inspection reports.  The Commissioner explained that there had been significant focus on Skills Capability to determine what skills gaps exist.  Role profiles have been listed, though they are waiting on the work of the Demand and Value for Money  review to be completed in two weeks’ time, on 16th June.  A Member asked for assurances that the conclusions of the review  would be implemented into the strategic workforce plan. The Commissioner explained that due consideration would be given to the findings of the review and any accepted proposals  would be included in relevant force plans and strategies, including the STRA process.

 

The Commissioner explained that the STRA process aimed to take into account what operational leads needed in terms of demand level, predicted demand level and services within each directorate.  Following this, documents were produced and a strategic assessment made.  The STRA report made 21 recommendations and was deemed to be very effective in identifying operational and strategic requirements.  This will happen on an annual basis going forward.  The next report would take place in August, pending the completion of the Demand and Value for Money review .  The Sub-Committee agreed that the findings of the Demand and Value for Money review  should go to Grand Committee with a view to formulating a deep dive group to focus on it.

 

The Commissioner gave a verbal update on the HMIC’s PEEL: Police Effectiveness 2016 report.  The Commissioner explained that the results were due to go through a process of regional and national moderation as is normal practice.  A Member declared that due to the lengthy delay in receiving the reports, it was very

 ...  view the full minutes text for item 7.

8.

City of London Police Policy Oversight Annual Update 2016-2017 pdf icon PDF 330 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 8.

Minutes:

The Sub-Committee received a report of the Commissioner providing an update on Force Policies and Standard Operating Procedures (SOPs).

 

The Commissioner explained that the number of documents requiring review was reduced to 42, and this was a relatively low number.  The Commissioner explained that many of these documents were marked as requiring review only due to a process of scheduling reviews automatically, and that it did not mean that the Authorised Professional Practice or SOP was out of date.  The Chair requested an update report be produced for the next meeting that highlighted which areas had turned RED within the last period (9)

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 8.

9.

Human Resources Monitoring Information 1st April 2016 - 31st March 2017 pdf icon PDF 412 KB

Report of the Commissioner of Police.

 ...  view the full agenda text for item 9.

Minutes:

The Sub-Committee received a report of the Commissioner of Police on Human Resources Monitoring from 1 April 2016 to 31 March 2017.

 

A Member requested that further information on resignations be included in the next update; particularly with regard to those who resigned after serving for a short period of time as these often point to critical issues that require addressing.  The Commissioner noted that this information was required but was not in a position to agree to the request until he could check back in force what data was collected by HR. (11)

 

The Chairman noted that recruitment remained a challenge, and asked the Force to look into the areas that are under-resourced and the methods being used to fill vacancies. It was also noted that the Force needed to continue to look into planning for the impact of highly experienced officers (30 years’ service) leaving the Force.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 9.

10.

Internal Audit Update Report pdf icon PDF 122 KB

Report of the Chamberlain.

 ...  view the full agenda text for item 10.

Additional documents:

Minutes:

The Sub-Committee received a report of the Chamberlain providing an update on the work of Internal Audit that has been undertaken on the CoLP since February 2017. There were two outstanding audits to be completed by 30 June. There were also four outstanding recommendations (three amber and one red), of which three were noted as ‘completed’ although this had yet to be triangulated by Internal Audit.

 

A Member noted the issue of fuel cards had been mentioned at the last meeting of the Audit and Risk Committee. This related to a carryover issue in 2015/16 which had now been completed.

 

The Project Management audit was soon to be completed and a report would be coming to the next meeting of the Sub-Committee.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 10.

11.

Questions on matters relating to the work of the Committee

Minutes:

There were no questions.

 ...  view the full minutes text for item 11.

12.

Any other business that the Chairman considers urgent

Minutes:

There was no urgent business.

 ...  view the full minutes text for item 12.

13.

Exclusion of the Public

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

 

 ...  view the full agenda text for item 13.

Minutes:

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 13.

14.

Non-Public Minutes

To agree the non-public minutes of the meeting held on 23 February 2017.

 

 ...  view the full agenda text for item 14.

Minutes:

RESOLVED – That the non-public minutes of the meeting held on 23 February 2017 be approved.

 

 ...  view the full minutes text for item 14.

15.

One Safe City Programme - Request for Funding

Joint report of the Town Clerk and the Commissioner of Police.

 ...  view the full agenda text for item 15.

Minutes:

The Sub-Committee received a joint report of the Town Clerk and Commissioner detailing a funding request for June committees to cover the three month period from July to end of September for the One Safe City Programme that now falls within the domain of the City of London Police.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 15.

16.

ONE SAFE CITY REPORT ON ACHIEVEMENTS AND RESOURCES

Minutes:

The Sub-Committee received a joint report of the Town Clerk, Chamberlain and Commissioner providing information on the One Safe City Programme.

 

RESOLVED – That the report be noted.

 

 ...  view the full minutes text for item 16.

17.

Questions on matters relating to the work of the Committee which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There were no non-public questions.

 ...  view the full minutes text for item 17.

18.

Any other business that the Chairman considers urgent and which the Sub-Committee agree should be considered whilst the public are excluded

Minutes:

There was no non-public urgent business.

 ...  view the full minutes text for item 18.

 


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