Agenda and minutes

A Quorum was not established within five minutes of the scheduled start of the Committee and as result, in accordance with Standing Order 36 (2), the formal meeting was dissolved. Following this Members present agreed to informally consider the items on the agenda.

Apologies were received from the Deputy Chair Tijs Broeke, Alderman Professor Emma Edhem, Nicholas Bensted-Smith, Helen Fentimen and Deborah Oliver

There were no declarations made.

To approve public minutes and non-public summary of previous meeting of the City of London Police Authority Board held on the 24th of November.

The Board considered the draft public minutes and non-public summary of the Police Authority Board meeting held on the 24^th of November 2022.

The Town Clerk noted that the Police Authority’s Communications and Engagement Coordinator’s attendance needed to be added to the minutes.

RESOLVED – That, subject to the correction specified, the public minutes and non-public summary of the Police Authority Board meeting held on the 24th of November 2022 be approved as accurate record.

Joint report of the Town Clerk and Commissioner.

The Committee considered a report of the Town Clerk which set out Outstanding References from previous meetings of the Committee.

RESOLVED – That the Committee notes the report.

The Board received the draft minutes of the Board’s committees.

To receive the draft public minutes and non-public summary of the Strategic Planning and Performance Committee meeting held on the 17th of November.

The Board received the draft public minutes and non-public summary of the Strategic Planning and Performance Committee meeting held on the 17th of November.

RESOLVED- That the report be noted.

To receive the draft public minutes and non-public summary of the Resource Risk and Estates Committee meeting held on the 4th of November.

The Board received the draft public minutes and non-public summary of the Resource Risk and Estates Committee meeting held on the 4th of November.

RESOLVED- That the minutes be noted.

Report of the Chair.

The Board received a report of the Chair regarding the Chair’s public update.

RESOLVED- That the report be noted.

Report of the Commissioner.

The Board received the Commissioner’s public update.

Officers updated on the Operation Reframe and highlighted the video on social media on the operation.

Following a query from a Member of the Board Officers provided further information Officers injured in the line of duty. In addition, the Board were also updated on the progress of the Online Safety Bill through the parliamentary process.

RESOLVED- That the report be noted.

Report of the Town Clerk.

The Board considered a report of the Town Clerk on the Annual Review of Terms of Reference.

The Town Clerk introduced the report noting that there were two changes suggested to the Board’s Terms of Reference to include the two recently appointed external members to the Board composition and to add the word voting to the section of the Terms of Reference that confirms the Board’s quorum. The Chair informed the Board that Officers had explored options for the external members of the Board to be given voting rights but it was confirmed this was precluded by the 1972 Local Government Act. The Board agreed that, in instances where the Board were to go to a formal vote, that the views of those external members present at the meeting in question be sought before the Board proceeded to vote. It was observed that this could be included in the Board’s handbook which would be updated ready for the beginning of the new civic year in April.

The Chair observed that in points (h) and (i), the City of London Police were listed as the National Lead Force for economic crime but that more appropriate wording needed to be established for inclusion that better defined the Force’s role.

The Board agreed that it would move to nine meetings per year but that any extra meetings could be added, if required.

A Member suggested that further detail be added to section (m) of the Terms of Reference on the appointment of the Chairman of the Police Pensions Board.

RESOLVED- That: -

1. The change for the inclusion for the quorum to be specified as ‘any five voting Members’ be approved; and
2. The addition of Melissa Collett and Michael Mitchell to the membership be approved; and
3. The terms of reference of

Report of the Commissioner.

The Board received a report of the Commissioner on the Quarterly Equality and Inclusion Update.

Following a request from the Chair the City of London Police’s role as a ‘ice breaker’ force was explained with it highlighted that the in reflection of the Force as deliver of best practice. The Chair commended Officers for a holistic approach to achieving in this matter.

RESOLVED- That the report be noted.

There were no questions.

Report of the Executive Director, Community and Children’s Services.

The Board received an urgent report of the Department of Community and Children’s Services on the Renewal of the London Marathon Public Spaces Protection Order.

RESOLVED- That the report be noted

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

Item No.                             Paragraph(s) in Schedule 12A

15,14                                  3

17,18                                  7

20,23                                  1

19                                       3 and 7

To approve non-public minutes of previous meeting of the City of London Police Authority Board held on the 24th of November.

The Board considered the draft non-public minutes of the Police Authority Board meeting held on the 24^th of November 2022.

RESOLVED – That the non-public minutes of the Police Authority Board meeting held on the 24th of November 2022 be approved as accurate record.

To receive the draft non-public minutes of the Resource Risk and Estates Committee meeting held on the 4th of November.

The Board received the draft non-public minutes of the Resource Risk and Estates Committee meeting held on the 4th of November.

RESOLVED- That the minutes be noted.

The Chair to be heard.

The Board received the Chair update in the non-public session.

RESOLVED- That the report be noted.

The Commissioner & Chief Officers to be heard.

The Commissioner provided no further update in the non-public session.

Report of the Commissioner.

The Board considered a report of the Commissioner on the Fraud and Cyber Crime Reporting and Analysis Service Final Business Case.

RESOLVED- That the report be approved.

Report of the Independent Chair of the Safeguarding Adults Board.

The Board received a report of the Independent Chair of the Safeguarding Adults Board.

RESOLVED-That the report be noted.

There were no questions in the non-public session.

There were no items of urgent business considered in the non-public session.

Report of the Town Clerk.

To be circulated separately.

The Board received a report of the Town Clerk on the Police Authority Team Recruitment.

RESOLVED- That the report be noted.