Agenda and minutes

Apologies were received from Deputy Jamie Ingham Clark, Alderman Robert Howard, Ian Seaton and Deputy Philip Woodhouse.

There were no declarations.

To agree the public minutes of the meeting held on 21 March 2018.

RESOLVED - That the public minutes of the meeting held on 21^st March be agreed as an accurate record.

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which set out the outstanding actions from previous meetings of the Sub-Committee.

RESOLVED – That the Committee notes the report.

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which set out the work plan for future meetings.

Members agreed that given the City Surveyor and the Director of the Built Environment will be bringing Reports to the next meeting of the Sub-Committee on 13^th July, officers should reschedule the Managing Director of the Barbican Centre’s slot for later in 2018.

RESOLVED – That the Sub-Committee notes the report.

Report of the Head of Corporate Strategy & Performance.

The Sub-Committee received a Report of the Town Clerk concerning Corporate and Business Planning.

Members welcomed the Report, picking up on paragraph 23, they stressed that in the absence of information (or when information was incomplete), officers should try to avoid delays in driving through changes and “get on with it”; it was inevitable that some departments would be slower than others in identifying outcome measures and putting processes in place to collect them, these departments should not hold back overall progress.  

RESOLVED – that the Sub-Committee noted the Report.

There were no questions.

There were no items of urgent business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 21 March 2018.

RESOLVED - That the non-public minutes of the meeting held on 21^st March 2018 be agreed as an accurate record.

Report of the Town Clerk.

The Sub-Committee considered a report of the Town Clerk which set out the outstanding non-public actions from previous meetings of the Sub-Committee.

RESOLVED – That the Sub-Committee notes the report.

Joint report of the Town Clerk and Chamberlain.

To note – it was decided that this Report would be taken in the public section of the meeting.

The Sub Committee received a Report of the Chamberlain concerning the progress of cross -cutting reviews.

The Chairman requested that the City Surveyor return to the Sub-Committee in July (the CS previously spoke to Members in November and February), to provide an update on the City Surveyor’s departmental SBR savings. The Chairman asked whether these savings are at risk bearing mind further recent funding requests made by City Surveyors. The Chairman queried which financial year these requests were granted for i.e. was the baseline 2017/18 budget amended or was it for 2018/19? Officers would return to update and clarify at the next meeting of the Sub.

The Chairman also asked for an update on the asset management SBR review and how this relates to the operational property review and FM. The Chamberlain gave a brief summary, but Members were keen to see more detail. Officers would return to update Members at the next meeting of the Sub.

RESOLVED – that the Sub-Committee notes the Report.

To note – due to the availability of the Director of Community and Children’s Services it was decided to take Item 13a and 13b at the beginning of the meeting.

Report of the Director of Community and Children’s Services.

The Sub-Committee received a Report of the Director of Community and Children’s Services.

Report of the Director of Open Spaces.

The Sub-Committee received a Report of the Director of Open Spaces.

There were several questions.

There was no other business.