Agenda and minutes

The Chairman welcomed Steven Gietzen and Dave Muncey to their first Board meeting. The Chairman noted that Jeremy Newton (Vice Principal & Director of Advancement) was currently off work due to a fall but was expected to return to work after a period of recovery. The Board placed on record their best wishes for his continued recovery.

Apologies were received from Graham Packham, Professor Maria Delgado and Professor Geoff Crossick.

The Town Clerk noted that a quorum had not been achieved. Members agreed to discuss the items of the agenda, with a note of points made to be submitted to the next formal meeting of the Board for information. Any items requiring decision would be submitted to the next Board meeting or dealt with using urgency procedure.

There were no declarations.

To agree the public minutes and summary of the meeting held on 13 May 2019.

Members noted that the public minutes and non-public summary of the meeting held on 13 May 2019 would be submitted to the next meeting for approval.

To receive the public minutes of recent meetings, as follows:-

-       Governance and Effectiveness Committee – 3 July 2019

-       Audit and Risk Management Committee – 11 September 2019 (TO FOLLOW)

The draft public minutes and non-public summaries of the following meetings were noted:

·         Governance and Effectiveness Committee – 3 July 2019

·         Audit and Risk Management Committee – 11 July 2019

Report of the Town Clerk.

Members considered a report of the Town Clerk regarding meetings of the Board of Governors, and Committees in 2019 and terms of references of Committees, and the following points were made.

Nominations Committee

·         Members agreed that the Nominations Committee should definitely advertise vacancies, rather than only considering their advertisement, and that the terms of reference be amended accordingly.

Report of the Town Clerk.

Members considered a report of the Town Clerk regarding the election of an administrative (non-teaching) member of and the reappointment of co-opted non-City of London Corporation Governor to the Board and the following points were made.

·         Members noted the election to the Board of Steven Gietzen as administrative (non-teaching) member for a term of three years, renewable twice, effective from June 2018.

·         Members were supportive of the proposed reappointment of Professor Geoff Crossick to the Board for a second term of three years, and requested the Town Clerk consider dealing with the appointment using urgency procedure.

Report of the Town Clerk.

Members noted a report of the Town Clerk regarding public outstanding actions.

Report of the Principal.

Members considered the Principal’s Public Report and the following points were made.

·         The Principal noted that Ben Sumner had resigned to take up a role at the Hong Kong Academy for Performing Arts. Recruitment to fill the vacancy he would leave would commence during week commencing 30 September 2019.

·         The Director of Guildhall Young Artists highlighted the performance of Leia Zhu with the Mariinsky Orchestra at the Mariinsky Concert Hall in St Petersburg, and the performance of the Junior Guildhall Brass Band with students from Brass Academy Alicante at the 8^th International Brass Festival.

·         The Principal noted that UK Government changes to postgraduate study visas would make the School more attractive to potential students, and placed on record her thanks to the Remembrancer for his work in support of the School’s position.  

Report of the Director of Guildhall Young Artists and Safeguarding.

Members considered a report of the Director of Guildhall Young Artists and Safeguarding regarding a Safeguarding Policy and the following points were made.

·         The Director of Guildhall Young Artists and Safeguarding noted that the policy included contact details of local Local Authority Designated Officers (LADOs).

·         A Member encouraged the Director of Guildhall Young Artists and Safeguarding to ensure that the policy was on display and visible throughout the School.

·         The Town Clerk agreed to highlight safeguarding training opportunities to the Board.

·         Members requested that the Town Clerk consider approving the policy using urgency procedure.

Report of the Director of Operations and Buildings.

Members considered a report of the Director of Operations and Buildings regarding the Guildhall School Carbon Reduction Key Performance Indicators (KPI) and the following points were made.

·         The Director of Operations and Buildings noted that the School had worked hard to deal with legacy issues affecting its ability to reduce carbon effectively. Moreover, the School was working with Canary Wharf to identify carbon reduction best practice.

·         In response to a question, the Director of Operations and Buildings confirmed that estimates for Milton Court were accurate, but noted that at the outset, it had not been envisaged that the building would be open on Sundays.

·         A Member noted that the School would be appointing student ‘green champions’ for each production, and would be undertaking a ‘green audit’.

·         The Principal noted that efforts to reduce carbon should be designed to ensure the School’s learning environment was not affected.

Report of the Director of Operations and Buildings.

Members considered a report of the Director of Operations and Buildings regarding the Guildhall School Carbon Reduction Strategy. Members requested that the Town Clerk consider approving the strategy using urgency procedure, subject to paragraph 89 of the report (Space Management) being confirmed as being up-to-date.

Report of the Director of Learning & Engagement.

Members considered an update report of the Director of Learning & Engagement regarding the Barbican Guildhall Creative Alliance and the following points were made.

·         The Director of Learning & Engagement noted that progress was being made across the two organisations and that the 14-25 year-old age group was particularly promising. A resident management plan had now been adopted.

·         A Member cautioned against making any decisions that would be dependent on the delivery of the Centre for Music. The Director of Learning & Engagement noted that the School had been asked to put forward ideas on the assumption that the Centre for Music would proceed.

·         The Director of Learning & Engagement noted that future iterations of the report would include more elements of self-review and assessments of initiatives.

·         A Member welcomed the report and noted that it was refreshing to see evidence of joint-working between the School and the Barbican Centre.

·         A Member suggested that responsible officers should be allocated to each objective. The Director of Learning & Engagementagreed to issue an update on the role of Member champions.

There were no questions.

There was no other business.

MOTION - That under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act.

To agree the non-public minutes of the meeting held on 13 May 2019.

Members noted that the non-public minutes of the meeting held on 13 May 2019 would be submitted to the next meeting for approval.

To receive the non-public minutes of recent meetings, as follows:-

-       Governance and Effectiveness Committee – 3 July 2019

-       Audit and Risk Management Committee – 11 September 2019 (TO FOLLOW)

The draft non-public minutes of the following meetings were noted:

·         Governance and Effectiveness Committee – 3 July 2019

·         Audit and Risk Management Committee – 11 July 2019

Report of the Principal.

Members considered the Principal’s Non-Public Report.

Report of the Director of Guildhall Young Artists and Safeguarding.

Members considered the Annual Safeguarding report of the Director of Guildhall Young Artists and Safeguarding.

Report of the Principal.

Members considered a report of the Principal regarding the nomination of a co-opted member of the Board.

Report of the Principal.

Members considered a report of the Principal regarding the Guildhall School of Music and Drama Risk Register.

Report of the Principal.

Members considered a report of the Principal regarding the Guildhall School Management Information ‘Dashboard’ 2019/20 – July 2019 (Period 4).

There were no questions.

There was one item of other business.

Report of the Principal.

Members considered a report of the Principal regarding a SITS Software Maintenance and Managed Service and Support Agreement.