Agenda and minutes

Venue: Committee Room - 2nd Floor West Wing, Guildhall. View directions

Contact: Rakesh Hira
tel. no.: 020 7332 1408  Email: rakesh.hira@cityoflondon.gov.uk

Items
No. Item

Alderman Fiona Woolf took the Chair

1.

Apologies

Minutes:

Apologies were received from Daniel Evans.

 ...  view the full minutes text for item 1.

2.

Members' declarations under the Code of Conduct in respect of items on the agenda

Minutes:

Alderman David Graves declared that his daughter is at the Junior Guildhall (this was a standing declaration).

 

Sir Andrew Burns declared that he was Chairman of the Hestercombe Gardens Trust (this was a standing declaration).

 

Nicy Roberts declared that she was a member of the CYM Monitoring Group, editor of the CYM newsletter UPBEAT, and organiser of the LSSO Alumni database (this was a standing declaration).

 

 ...  view the full minutes text for item 2.

3.

Order of the Court of Common Council pdf icon PDF 473 KB

To receive the Order of the Court of Common Council, 25 April 2013, appointing the Board and approving its Terms of Reference (copy attached).

 

 ...  view the full agenda text for item 3.

Minutes:

The Order of the Court of Common Council, 25 April 2013, appointing the Board and approving its Terms of Reference was received.

 

 ...  view the full minutes text for item 3.

4.

Election of Chairman

To elect a Chairman in accordance with Standing Order No. 29.

 ...  view the full agenda text for item 4.

Minutes:

Governors proceeded to elect a Chairman pursuant to Standing Order No. 29. The Town Clerk read out a list of Governors eligible for the Chair, and Alderman David Graves, being the only Governor indicating his willingness to serve was duly elected Chairman for the ensuing year, and took the Chair.

 

The Chairman welcomed Marianne Fredericks, John Scott and Angela Starling on joining the Board and thanked Stella Currie, Deputy Richard Regan and Alderman Sir David Wootton for their contribution and hard work whilst serving as Governors.

 

The Chairman also welcomed Diane Meehan, TDAP observer.

 

 ...  view the full minutes text for item 4.

5.

Election of Deputy Chairman

To elect a Deputy Chairman in accordance with Standing Order No. 30.

 ...  view the full agenda text for item 5.

Minutes:

Governors proceeded to elect a Deputy Chairman pursuant to Standing Order No. 30. The Town Clerk read out a list of Governors eligible to serve as Deputy Chairman, and Deputy John Bennett, being the only Governor indicating his willingness to serve was duly elected Deputy Chairman for the ensuing year.

 

 ...  view the full minutes text for item 5.

6.

Board of Governors of the Guildhall School of Music & Drama and New Court Appointments

To note that the Guildhall School Governors are as follows: -

 

(i)     Principal of the Guildhall School for the time being

       Professor Barry Ife CBE FKC Hon FRAM BA (Hons) PhD ALCM

 

(ii)    Academic Member of the School Staff elected by the School’s Academic Staff – Pamela Lidiard

 

(iii)  Non-Academic Member of School Staff Elected by School Administrative Staff – Gareth Higgins

 

(iv)  Guildhall School Student Representative for the time being - Daisy Evans, President of the Students’ Union

 

(v)    6 Co-opted Governors

 

(vi)  11 Common Council Members; Marianne Fredericks, John Scott and Angela Starling were recently elected by the Court of Common Council and Deputy John Bennett was re-elected.

 

 ...  view the full agenda text for item 6.

Minutes:

RESOLVED – That the following Guildhall School Governors be noted:

 

To note that the Guildhall School Governors are as follows: -

 

(i)     Principal of the Guildhall School for the time being

       Professor Barry Ife CBE FKC Hon FRAM BA (Hons) PhD ALCM

 

(ii)    Academic Member of the School Staff elected by the School’s Academic Staff – Pamela Lidiard

 

(iii)   Non-Academic Member of School Staff Elected by School Administrative Staff – Gareth Higgins

 

(iv)   Guildhall School Student Representative for the time being - Daisy Evans, President of the Students’ Union

 

(v)    6 Co-opted Governors

 

(vi)   11 Common Council Members; Marianne Fredericks, John Scott and Angela Starling were recently elected by the Court of Common Council and Deputy John Bennett was re-elected.

 

 ...  view the full minutes text for item 6.

7.

Appointment of Sub Committees for 2013/2014 pdf icon PDF 166 KB

Report of the Town Clerk (copy attached).

 ...  view the full agenda text for item 7.

Additional documents:

Minutes:

A report of the Town Clerk setting out the appointment of the Audit & Risk Management, Remuneration, Nominations, Reference, Finance & Resources and Governance & Effectiveness Sub Committees for 2013/2014 was considered.

 

RESOLVED – That the 2013/14 membership of the Sub Committee be noted/approved as follows:

 

a)     the membership of the Audit & Risk Management Committee comprise of the following Governors:

-       Jeremy Simons (elected Chairman of the Audit & Risk Management Sub Committee)

-       Christina Coker

-       Neil Constable

-       Angela Starling

-       Vacancy

 

b)     the membership of the Remuneration Committee comprise of the following Governors:

-       Alderman David Graves, Chairman

-       Deputy John Bennett, Deputy Chairman

-       Sir Andrew Burns

-       Neil Constable

-       Barry Ife

-       Pamela Lidiard

-       Jeremy Simons

 

c)     the membership of the Nominations Committee comprise of the following Governors:

-       Alderman David Graves, Chairman

-       Deputy John Bennett, Deputy Chairman

-       Sir Andrew Burns

-       Christina Coker

-       Marianne Fredericks

-       Paul Hughes

-       Barry Ife

-       Pamela Lidiard

-       John Scott

-       Jeremy Simons

 

d)     the membership of the Reference Sub Committee comprise of the following Governors:

-       Alderman David Graves, Chairman

-       Deputy John Bennett, Deputy Chairman

-       Deputy John Barker

-       Sir Andrew Burns

-       Deputy John Chapman

-       Gareth Higgins

 

 

 

 

 

 

 

 

e)     the membership of the Finance & Resources Committee comprise of the following Governors:

-       Alderman David Graves, Chairman

-       Deputy John Bennett, Deputy Chairman

-       Sir Andrew Burns

-       Deputy John Chapman

-       Marianne Fredericks

-       John Scott

-       Vacancy

 

f)      the membership of the Governance & Effectiveness Committee comprise of the following Governors:

-       Sir Andrew Burns, Chairman

-       Deputy John Bennett, Deputy Chairman

-       Alderman David Graves

-       Gareth Higgins

-       Barry Ife

-       Jeremy Simons

 

 ...  view the full minutes text for item 7.

8.

Public Minutes pdf icon PDF 45 KB

To agree the public minutes and summary of the meeting held on 4 February 2013 (copy attached).

 

 ...  view the full agenda text for item 8.

Minutes:

The public minutes of the meeting held on 4 February 2013 were approved as a correct record.

 

 ...  view the full minutes text for item 8.

9.

*Public Minutes of the Finance & Resources Committee pdf icon PDF 55 KB

To receive the public minutes of the Finance & Resources Committee held on 30 April 2013 (To Follow).

 ...  view the full agenda text for item 9.

Minutes:

The public minutes of the Finance & Resources Committee held on 30 April 2013 were received.

 

 ...  view the full minutes text for item 9.

10.

*Public Minutes of the Nominations Committee pdf icon PDF 54 KB

To receive the public minutes of the Nominations Committee held on 2 May 2013 (To Follow).

 

 ...  view the full agenda text for item 10.

Minutes:

The public minutes of the Nominations Committee held on 2 May 2013 were received.

 

 ...  view the full minutes text for item 10.

11.

Principal's General Report pdf icon PDF 286 KB

Report of the Principal (copy attached).

 ...  view the full agenda text for item 11.

Minutes:

A report of the Principal which provided Governors with an update on the general issues as outlined below was considered:

 

·           Awards and Prizes

·           Recent Alumni Successes

·           Staff Successes

·           Safeguarding

·           Funding of the Strategic Plan

·           Provisional HEFCE grant for 2013/14

·           Milton Court

·           Funding

·           Queen’s Anniversary Prizes 2013-14

·           Production Review and;

·           Partnerships.

 

A discussion took place and it was noted that a draft policy on safeguarding/child protection would be produced by the Town Clerk and a report would be submitted to the next meeting which would detail the Board’s responsibilities.

 

In relation to the School’s prospectus it was noted that a new version had now been printed with four additional pages on the School’s partnerships.

 

RECEIVED

 

 ...  view the full minutes text for item 11.

12.

Creative Learning - Presentation pdf icon PDF 3 MB

Presentation by the Director of Creative Learning.

 ...  view the full agenda text for item 12.

Minutes:

The Director of Creative Learning provided a brief presentation on Creative Learning. He explained that a strategy had been established which created lifelong learning, a scope for progression, key values, a mission statement and learning modules. There were four key themes which were as follows:-

 

-        Schools, Young People, Families and Adults;

-        Undergraduates;

-        Leadership Masters and;

-        Professional Development.

 

A discussion took place and in response to a question by a Governor, the Director of Creative Learning explained that due to timetable constraints travelling time to external placements could prove a challenge for some students. Discussions were therefore taking place with more neighbouring Boroughs such as Tower Hamlets, Islington and Hackney.

 

In relation to what an undergraduate student was achieving the Director of Creative Learning explained that students were being equipped to develop the full range of skills required to be a successful professional practitioner in the 21st century.  Areas of training include performing, composing, collaborating, leading and teaching in a variety of cultural, educational and community-based settings, as well as in subject areas such as health and well-being, performance psychology, entrepreneurship and career planning.  Learning experiences for both undergraduates and postgraduates also included undertaking inter-disciplinary and cross-sector projects in a wide variety of contexts, enabling students to better understand the expectations and opportunities that would lie before them during their professional careers.

 

 ...  view the full minutes text for item 12.

13.

Questions on matters relating to the work of the Board

Minutes:

 

Live Performance

 

In response to a question by a Governor it was noted that the School would explore any potential opportunities in using the amphitheatre for live performance.

 

 ...  view the full minutes text for item 13.

14.

Any other business that the Chairman considers urgent

Minutes:

There were no urgent items.

 

 ...  view the full minutes text for item 14.

15.

Exclusion of the public

MOTION: That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

                                                                                     

 ...  view the full agenda text for item 15.

Minutes:

 

RESOLVED: That under Section 100A of the Local Government Act 1972, the public be excluded from the meeting for the following items of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act.

 

 ...  view the full minutes text for item 15.

16.

Non Public Minutes

To agree the public minutes and summary of the meeting held on 4 February 2013 (copy attached).

 

 ...  view the full agenda text for item 16.

Minutes:

The non-public minutes of the meeting held on 4 February 2013 were approved as a correct record.

 

 ...  view the full minutes text for item 16.

17.

London Living Wage - Student and Staff Catering Contract

Report of the Chamberlain (copy attached).

 ...  view the full agenda text for item 17.

Minutes:

A report of the Chamberlain was considered and agreed.

 ...  view the full minutes text for item 17.

18.

*Non Public Minutes of the Finance & Resources Committee

To receive the non-public minutes of the Finance & Resources Committee held on 30 April 2013 (To Follow).

 ...  view the full agenda text for item 18.

Minutes:

The non-public minutes of the Finance & Resources Committee held on 30 April 2013 were received.

 

 ...  view the full minutes text for item 18.

19.

*Non Public Minutes of the Nominations Committee

To receive the non-public minutes of the Nominations Committee held on 2 May 2013 (To Follow).

 ...  view the full agenda text for item 19.

Minutes:

The non-public minutes of the Nominations Committee held on 2 May 2013 were received.

 

 ...  view the full minutes text for item 19.

Kathryn McDowell and Clive Russell were not present for Item 20

20.

Recommendation for Fellowships and Honorary Fellowships - 2013

Report of the Principal (copy attached).

 ...  view the full agenda text for item 20.

Minutes:

A report of the Principal was considered and agreed.

 ...  view the full minutes text for item 20.

21.

Strategic Plan Revision

Report of the Principal (copy attached).

 ...  view the full agenda text for item 21.

Minutes:

A report of the Principal was considered and agreed.

 ...  view the full minutes text for item 21.

22.

Senior School Provisional Tuition Fees for 2014/15

Report of the Principal (copy attached).

 ...  view the full agenda text for item 22.

Minutes:

A report of the Principal was considered and agreed.

 ...  view the full minutes text for item 22.

23.

Guildhall School Long Term Financial Plan

Joint report of the Chamberlain and Principal (copy attached).

 ...  view the full agenda text for item 23.

Minutes:

A joint report of the Principal and Chamberlain was received.

 ...  view the full minutes text for item 23.

24.

Budget Manual - Financial Year 2013/14

Report of the Chief Operating & Financial Officer (copy attached).

 ...  view the full agenda text for item 24.

Minutes:

A report of the Chief Operating & Financial Officer was considered and agreed.

 ...  view the full minutes text for item 24.

25.

Academic Year Financial Forecasts (Draft)

Report of the Chief Operating & Financial Officer (copy attached).

 ...  view the full agenda text for item 25.

Minutes:

A report of the Chief Operating & Financial Officer was considered and agreed.

 ...  view the full minutes text for item 25.

26.

Finance Review

Report of the Chief Operating & Financial Officer (copy attached).

 ...  view the full agenda text for item 26.

Minutes:

A report of the Chief Operating & Financial Officer was received.

 ...  view the full minutes text for item 26.

Extension of the meeting
In accordance with Standing Order 40, the Board agreed to extend the meeting beyond two hours.

27.

Milton Court Fundraising and Recognition

Report of the Principal (copy attached).

 ...  view the full agenda text for item 27.

Minutes:

A report of the Principal was considered and agreed.

 ...  view the full minutes text for item 27.

28.

Milton Court Practical Completion and Opening Season

Report of the Principal (copy attached).

 

 ...  view the full agenda text for item 28.

Minutes:

A report of the Principal was received.

 ...  view the full minutes text for item 28.

29.

CYM Satellites

Report of the Principal (copy attached).

 ...  view the full agenda text for item 29.

Minutes:

A report of the Principal was considered and agreed.

 ...  view the full minutes text for item 29.

30.

Progress Report Capital/Supplementary Review Programme 2009/10 - 2013/14 and Proposals for Capital/Supplementary Review Programme 2014/15 - 2016/17

Report of the Principal (copy attached).

 ...  view the full agenda text for item 30.

Minutes:

A report of the Principal was considered and agreed.

 ...  view the full minutes text for item 30.

31.

Questions on matters relating to the work of the Board

Minutes:

There were no questions.

 

 ...  view the full minutes text for item 31.

32.

Any other business that the Chairman considers urgent and which the Board agree should be considered whilst the public are excluded

Minutes:

There were no urgent items.

 

 ...  view the full minutes text for item 32.