Agenda and minutes

Apologies for absence were received fromCatherine McGuinness.

There were no declarations of interest.

To agree the public minutes of the Sub-Committee meeting held on 8 March 2023.

The Committee considered the draft public meeting summary of the previous meeting held on 8 March 2023.

RESOLVED – That the public minutes of the meeting held on 8 March 2023, be approved as an accurate record.

Report of the Executive Director Environment.

Members considered a report of the Executive Director Environment regarding the provision of Transport for London (TfL) Local Implementation Plan (LIP) funding to the City of London Corporation for the year 2023/24.

The Chair remarked that the key item for Members to pay attention to was the proposed allocations from TfL to LIP funding, for the Sub-Committee’s approval. 

RESOLVED – That Members:

• Approve the allocations up to the maximum set out in Table 1 (£556k), for the year 2023/24.

• Authorise the Executive Director Environment, in consultation with the Chairs and Deputy Chairs of the Planning & Transportation Committee and of the Streets & Walkways Sub Committee, to allocate any additional funds which are made available by TfL in 2023/24 financial year.

• Approve to spend any funds awarded for Principal Road Renewal for the year 2023/24.

• Authorise the Executive Director Environment to reallocate the TfL grant between the approved LIP schemes should that be necessary during 2023/24 up to a maximum of £150,000.

Report of the Managing Director of the Bridge House Estate.

Members considered a report of the Managing Director of the Bridge House Estate regarding the approval for two new CILNF bids (ARTBASH and the Barbican Association), and the approval for the final tranche of a multi-year bid (Barbican Centre Trust Ltd).

In response to questions from Members, it was confirmed that the Barbican Library would be responsible for managing all of the bookings for the community room, noting that they had worked with a number of third sector organisations and local community groups and would be able to do this more should the bid be successful. 

Responding to Members questions on value for money justifications, it was clarified that cost for the project had been generated by the department in consultation with architects and relevant stakeholders. It was noted that some additional inflationary costs had been built in and the project may be finalised using less than the budget.

In response, Members requested additional information on the value for money justification for the community room and clarification on the usage of the room.

RESOLVED – That Members:

1. approve the grant recommended to ARTBASH for £75,210 at a meeting of the CILNF Officer Panel in May 2023 (Appendix 1).

2. delegate authority to the Town Clerk, in consultation with the Chairman and Deputy Chairman, to consider the grant recommended  to Department of Community and Children’s Services in collaboration with the Barbican Association for £449,550, subject to receipt of further information on the value for money and clarification on usage of the community room.

3. approve the final year of funding of £233,707 to the Barbican Centre Trust Limited, as agreed in principle by the Committee at its meeting 10 May 2021 (Appendix 2).

note the current position of the CILNF, the need for a public consultation to be carried out on the fund

Report of the Town Clerk.

Members received a report of the Town Clerk regarding actions taken by the Town Clerk outside of the Board’s meeting schedule, in consultation with the Chairman and Deputy Chairman, in accordance with Standing Order Nos. 41(a) and (b).

RESOLVED – That the report be noted.

The Deputy Chairman asked if Officers could review the Officer Scheme of Delegations with the view to reduce the need for frequent of meetings with few items.

In response, the Town Clerk noted that the Scheme of Delegation would be reviewed in the coming months and this revision process may provide more agility.

There were no urgent items considered in the public session.

MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act.

Part 2 – Non-Public Agenda

RESOLVED – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following items on the grounds that they involve the likely disclosure of exempt information as defined in Part I of the Schedule 12A of the Local Government Act.

To agree the non-public minutes of the Sub-Committee meeting held on 8 March 2023.

RESOLVED – That the non-public minutes of the meeting held on 8 March 2023, be approved as an accurate record.

Report of the City Surveyor.

Members considered a report of the City Surveyor regarding an updated funding plan to pursue the refurbishment project at 15/17 Eldon Street and 6 Broad Street Place.

Members received a joint report of the Chamberlain and Executive Director, Environment regarding decisions on the Community Infrastructure Levy which were referred to Policy and Resources Committee, on the recommendation of this Sub-Committee.

There were no non-public questions.

There were no non-public items of urgent business.