Agenda and minutes

Apologies for absence were received from Deputy Shravan Joshi, Deputy Keith Bottomley, Deputy Christopher Hayward, Deputy Charles Edward Lord, Deputy Philip Woodhouse, Anett Rideg, and Tom Sleigh, who joined the meeting online.

There were no declarations of interest.

To agree the public minutes of the meeting held on 3 July 2023.

RESOLVED: That the public minutes and summary of the meeting held on 16 October 2023 be approved as an accurate record.

Report of the Chief Operating Officer.

The committee received a report of the Chief Operating Officer concerning implementation of revised project management practices. 

The Chairman advised the committee that he expected the new portfolio approach to be implemented and embedded by the new civic year and for the gateway process of the current project management process to have been revised. The Chairman further explained that it was important to note that the new approach would: recognise the primacy of service committees in managing projects; recognise the role of the Projects and Procurement Sub Committee is ensuring oversight of strategic decisions and risks, and the performance of the portfolio of projects; the proposed timeline for the implementation of these revised processes; and the need for increased delegated authorities to officers being contingent on the successful implementation and performance of the new project management processes. 

In response to questions, officers confirmed that projects would no longer be solely capital funded but also revenue funded and that the introduction of Transformation and Commercial Opportunities Groups would support these changes. The committee discussed the opportunities for transformation and commercial projects, including the Lord Mayor’s Show, at which point the Chairman advised the committee that he was Chairman of Lord Mayor’s Show Limited. 

The committee discussed the eventual replacement of project management software, the criteria by which projects were classified as at risk, the introduction of a Members’ group to develop the project management arrangements, and the need for officers and Members to support the new arrangements.

The committee noted the revised staffing structure for teams which would support project management, the integration of project governance and commercial teams, and the portfolio of projects the Project Management Office was aware of, which officers confirmed was 355. 

The committee noted the public gateway reports which had been shared in a supplement to

There were no questions.

To consider any items which, in the view of the Chairman, should be dealt as a matter of urgency.

There was no urgent business.

MOTION - That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972.

RESOLVED: That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Local Government Act 1972.

To agree the non-public minutes of the meeting of 3 July 2023.

RESOLVED: That the non-public minutes and summary of the meeting held on 16 October 2023 be approved as an accurate record. 

Report of the Chief Operating Officer.

The committee received a report of the Chief Operating Officer concerning the Corporation’s portfolio of projects.

Report of the Chief Operating Officer.

The committee considered a report of the Chief Operating Officer concerning the proposed award of a contract for low value spend works.

Joint report of the Executive Director Environment and City Surveyor.

The report was received under item 9 – Project Portfolio Overview – and was noted.

There were no questions.

To consider any items which, in the view of the Chairman, should be dealt with in non-public session as a matter of urgency because of special circumstances

There was no urgent business.

There were no questions.

To consider any items which, in the view of the Chairman, should be dealt with in confidential session as a matter of urgency because of special circumstances (in accordance with S100B(4) of the Local Government Act 1972).

There was no urgent business.

Report of the Interim Executive Director, Environment.

Report of the Interim Executive Director, Environment.

Report of the Interim Executive Director, Environment.

Report of the Interim Executive Director, Environment.

Report of the Interim Executive Director, Environment.

Report of the Executive Director, Environment.

Report of the Interim Executive Director, Environment.

Report of the CEO, Barbican Centre.

Report of the City Surveyor

Report of the Executive Director, Environment

Report of the City Surveyor

Joint report of the Executive Director of Environment and the Commissioner.

Report of the City Surveyor.

Report of the City Surveyor.

Report of the City Surveyor.

Report of the Executive Director, Environment

Joint report of the Managing Director of BHE and the City Surveyor