Venue: Committee Room - 2nd Floor West Wing, Guildhall. View directions
Contact: Julie Mayer
tel.no.: 020 7332 1410
Email: Julie.Mayer@cityoflondon.gov.uk
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Apologies Minutes: The Chairman welcomed James Tumbridge and Mark Wheatley to their first meeting of the Committee.
<AI1> Apologies were received from Deputy David Bradshaw, Barbara Newman, Graham Packham, Susan Pearson and Stephen Quilter.
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Members' Declarations under the Code of Conduct in respect of Items on the Agenda Minutes: The following resident members had been granted dispensations to speak but not vote on agenda items 5, 6 and 13 on today’s agenda in respect of Electric Vehicle Charging; Charging Policy for Car Parking and Stores and the Lease Enforcement matter on the non-public agenda.
The following resident Members had been granted dispensations to speak but not vote on agenda items 5, 6 and 13 in respect of Electric Vehicle Charging; Charging Policy for Car Parking and Stores and a lease enforcement matter on the non-public agenda.
Mr Randall Anderson has a dispensation until 2021 in respect of Car Park Charges and Stores. |
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Minutes of the Previous Meeting PDF 99 KB To approve:
1. The public minutes and summary of the meeting held on 4th June 2018.
2. The public minutes of the special meeting held on 21st June 2018. Additional documents: Minutes: RESOLVED, that - the public minutes and non-public summary of the meetings held on 4th June 2018 and 21st June 2018 (Special Meeting) be approved.
Matters arising Deputy David Bradshaw had submitted the following comments in respect of the minutes of the meeting held on the 4th June 2018:
1. Car parking facilities on the Golden Lane Estate (GLE) were not comparable to those in the Barbican; residents of GLE park their cars in self-contained lockable garages as opposed to Barbican residents, who merely occupy a space in a communal car park area.
2. It was not correct to state that, before the Working Party was established, there had been no charging policy;the policy before was that proposed price increases would be based on CPI levels, with effect from September of the year in question.
</AI3> <AI4> 4. Minutes of Inquorate Meetings RESOLVED, that - the minutes of the inquorate meetings held on 17th September 2018 and 10th December 2018 be approved.
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Minutes of Inquorate Meetings PDF 66 KB To approve the inquorate minutes of the meetings held on:
1. 17th September 2018 2. 10th December 2018 Additional documents: Minutes: RESOLVED, that - the minutes of the inquorate meetings held on 17th September 2018 and 10th December 2018 be approved as a correct record. |
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Electric Vehicle Charging PDF 76 KB Report of the Director of Community and Children’s Services. Additional documents: Minutes: Members considered a report of the Director of Community and Children’s Services in respect of an electric vehicle charging infrastructure for the Barbican Estate. Members noted the comments of the Barbican Residents Consultation Committee’s AGM on 28th January 2018, which had been emailed and the draft minute laid around the table. Officers noted that there had been a general consensus in support of Option 1 in the report; i.e. that residents pay for what they use, rather than Option 2; i.e. that bay users have an additional quarterly surcharge on their car parking bay permits.
During the discussion on this item, the following points were noted:
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Charging Policy for Car Parking and Stores PDF 139 KB Report of the Director of Community and Children’s Services. Additional documents:
Minutes: Members considered a report of the Director of Community and Children’s Services in respect of a charging policy for car parking and stores on the Barbican Estate. The RCC had considered this report at its November 2018 meeting and the minute from this meeting, setting out their comments, were appended at Appendix 6 to the report.
During the discussion on this item, the following points were noted:
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Report of Action Taken PDF 50 KB Report of the Town Clerk. Minutes: As a result of the inquorate meetings in September and December 2018, the following decision had been taken by the Town Clerk, in consultation with the Chairman and most senior Member of the Barbican Residential Committee (in the absence of a Deputy Chairman).
1. Housing Governance The Policy and Resources Committee had been due to consider the outcome of its consultation with the relevant committees, in respect of housing governance, at its meeting on 15th November 2018. The Barbican Residential Committee (BRC) had not been due to meet again until 10th December 2018.
Action taken: The views expressed, in respect of Housing Governance, during the inquorate meeting of the BRC (held on 17th September 2018) were approved formally, by the Town Clerk in consultation with the Chairman and Deputy Chairman of the Barbican Residential Committee, in order for them to be presented to the Policy and Resources Committee.
2. Revenue and Capital Budgets – Latest Approved Budget 2018/19 and Original 2019/20 – Excluding Dwellings Service Charge Income and Expenditure This report was presented to the Barbican Residential Committee (BRC) on 10th December 2018 but the meeting was inquorate. In order to meet the budget preparation timetable for 2019/20, a decision was required before the end of December 2018.
Action taken: The Town Clerk, in consultation with the Chairman and Most Senior Non-resident Member of the Barbican Residential Committee (other than the Chairman of the Finance Committee) agreed to:
1. approve the Provisional 2019/20 Revenue Budget for submission to the Finance Committee; 2. approve the Draft Capital Budget; 3. authorise the Chamberlain, in consultation with the Chairmen of the Barbican Residential Committee/Finance Committee (as appropriate) to revise these budgets to allow for further implications arising from departmental reorganisations and other reviews and corporate projects.
3. Service |
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Questions on Matters Relating to the Work of the Committee Minutes: There were no questions. |
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Any other Business that the Chairman considers Urgent Minutes: There were no items. |
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Exclusion of the Public MOTION – That under Section 100(A) of the Local Government Act 1972, the public be excluded from the meeting for the following item(s) on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of the Schedule 12A of the Local Government Act. Minutes: |
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Non-Public Minutes To approve the non-public minutes of the meeting held 4th June 2018. Minutes: RESOLVED, that - the non-public minutes of the meetings held on 4th June 2018 be approved.
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Minutes of the Car Park Charges Working Party To receive the draft minutes of the Car Park Charges Working Party meetings held on:
11th June 2018 23rd October 2018 Minutes: RESOLVED, that - the minutes of the Car Park Charges Working Party meetings on 11th June 2018 and 23rd October 2018 be received
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Enforcement action Report of the Comptroller and City Solicitor and Director of Community and Children’s Services. Minutes: Members considered and approved a report of the Director of Community and Children’s Services and the Comptroller and City Solicitor.
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Report of Action Taken Report of the Town Clerk. Minutes: |
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Non-public questions on matters relating to the work of the Committee Minutes: |
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Any other Business that the Chairman considers urgent and which the Committee agrees should be considered whilst the public are excluded Minutes: |